Office Manager - White Plains, United States - Portale Randazzo LLP

Description

Job Overview:
Portale Randazzo is a boutique defense litigation firm in White Plains, New York.

The Firm's practice areas range from federal and state criminal and civil rights, institutional defense, to general counsel law and healthcare compliance.

Our attorneys have well over a century of combined civil and criminal defense experience.
We are seeking an experienced Office Manager to join our team.

As the Office Manager, you will be responsible for overseeing the daily operations of our office and ensuring efficient and effective administrative support.

This is a full-time position with competitive pay.


Duties:

• Coordinate and oversee all administrative activities, including managing court calendars, client intake, organize consultations/appointments in a fastpaced office enviornment.
• Develop and implement office policies and procedures to ensure smooth operations
• Manage office supplies inventory and place orders as necessary
• Organize and maintain physical and electronic files and records
• Support relationships with office vendors
• Responsible for accounts payable and track and process expenses
• Process accounts receivables and maintain accurate records of client retainer payments
• Provide front desk support by greeting visitors, answering inquiries, and directing lead calls to Managing Partner
• Supervise and train office staff, providing guidance and support as needed
• Responsible for court correspondence, including but not limited to: Notices, filings, requests and adjournments

Skills:

• Proven experience in office management or a similar role
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Law practice management software experience a plus.
• Excellent written and verbal communication skills
• Knowledge of administrative and clerical procedures
• Experience in law office management is a plus
• Detailoriented with a high level of accuracy

Pay:
$75,000.00 per year


Benefits:

• 401(k)
• 401(k)

matching

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location:
In person