Administrative Assistant Ii - New York, United States - Mount Sinai Health System

Mount Sinai Health System

Verified Company

New York, United States

3 days ago

Posted by:

Mark Lane

beBee recruiter

Description

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Strength Through Diversity_
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Ground breaking science. Advancing medicine. Healing made personal._

Direct support for Vice Chair of Medicine and the Executive Directors of the Department of Medicine. May serve as administrative liaison with others related to purchasing, human resources, facilities and operations.

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Roles & Responsibilities:_

Assists in the planning and logístical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants.
Transcribes and distributes minutes.
Generate invitations for Department of Medicine events, coordinate invitation lists on shared drive.
Maintain/update department directories on share drive for division.
Complex calendar management for multiple providers
Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.
Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors' contracts and renews as needed.
Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.
May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
May screen and schedule patient appointments, schedule referrals of special testing or doctor's visits, and keep record of patient billing for submission
Performs other related duties.

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Requirements:_

Education:

Associate's degree or equivalent combination of experience; Bachelor's preferred

Experience:

4+ years related administrative or business experience; experience in a medical or healthcare setting strongly preferred

Required Competencies include:

Complex calendar management experience
Proficient in Excel and Outlook
Knowledge of office and administrative practices
Knowledge and skill in accounting and budgeting techniques
Skill in use of personal computers and software

Strength Through Diversity
The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we're as diverse as the city we call home
- culturally, ethically, in outlook and lifestyle.

When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by:

Serving as the primary resource management representative of the Mount Sinai leadership teams, committees, etc., and acting as the primary executive leader interface between Mount Sinai and key executives from the health systems' vendors and partners.
Engaging with relevant thought leaders and policymakers at the federal and state levels, and representing the Health System as assigned.
Using a lens of equity in establishing and promoting policies and procedures and providing opportunities for all to thrive.
Confronting racist, sexist or other inappropriate behavior and challenges exclusionary organizational practices and serving as a role model to promote antiracist behaviors.
Inspiring and fostering an environment of antiracist behaviors among and between departments and coworkers.

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally.

We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.

Explore more about this opportunity and how you can help us write a new chapter in our story

Who We Are

Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, M