Accounting Assistant - Mesa, United States - Southwest Hospitality Management LLC

Description

Position Summary:

As an Admin Assistant, the duties will include assisting assigned staff with file maintenance and data management of our assets and assisting executive management with research tasks and correspondence.

Duties and Responsibilities
The role of the Accounting Assistant involves providing financial, administrative, and clerical support to the organization.
This will include handling daily hotel accounting systems and checking financial requirements for multiple brands.
Reconciling cash, checks, and credit card payments received by the hotels.
Coordinates pick-up and delivery of all mail services (FedEx, UPS, etc.), including daily mail opening and sorting.
Check and sort mail daily.
Mailing of checks
Responds to questions concerning payments and resolves billing issues.
Prepare miscellaneous spreadsheets as needed.
Administrative office support as needed.
Maintain positive relationships and open communication with General Managers.
Prepare all Invoices using accounting systems and various online portals.
General accounting support tasks.
Accurately enter, review, code, and process vendor invoices
Review and reconcile invoice discrepancies.
Maintain an orderly accounting system.
Maintain confidential records and files.
Perform other related duties as required, including special projects.
Maintain confidentiality of Company information and its assets.
Perform related duties assigned by Controller/CFO/CEO


Qualifications
Strong team player who works well with others
Knowledge of basic accounting principles
Strong time management, organizational skills, and analytic abilities

Ability to work independently, prioritize tasks, and problem-solving.
High degree of attention to detail and accuracy
Strong verbal and written communication skills
Proficient computer skills and knowledge
High school diploma
2+ years' experience with accounts payable and/or general accounting
Proficient in Microsoft Office/Google Applications
Intermediate skill level in Excel/Sheets
Experience using financial computer software.


Physical, Mental, and Environmental Demands:

Must be able to lift, push, and pull 20 lbs. and carry up to 20 lbs.
Be able to work in a sitting position for prolonged periods.
Follow directions thoroughly and work with mínimal supervision.
Ability to organize multiple projects, to manage and prioritize multiple tasks.
Must be able to perform job functions with diligence, with efficiency and under time constraints