Executive Administrative Assistant - Peoria, United States - TADA

Description

Position Description

• Manage and oversee the CEO's busy schedule.
• Help the CEO organize the office and files.
• Take meeting notes and minutes as requested.
• Offer executive-level support across the company.
• Arrange client meetings for leadership.
• Communicate with high-level clients and their teams.
• Interact with the Board of Directors and aid in scheduling and planning quarterly meetings.
• Maintain confidentiality and customer trust.
• Arrange all travel details such as flights and accommodations.
• Handle monthly credit card statements.
• Answer calls professionally and direct inquiries.
• Coordinate conference calls for the leadership team.
• Manage mail distribution.
• Monitor office supplies and place orders as needed.
• Send packages, letters, and cards.
• Greet and assist guests and provide support during meetings.
• Assist in organizing corporate events and philanthropic activities.
• Support marketing initiatives and material production.
• Ensure office equipment functionality and maintenance.
• Coordinate maintenance tasks and office appearance.
• Run errands and handle miscellaneous projects.

Desired Profile

• Looking for adaptable, organized, and accountable individuals.
• Prioritize customer needs and provide excellent service.
• Work efficiently with minimal supervision.
• Proficient in Word, PowerPoint, and Excel.
• Attention to detail and ability to handle confidential information.
• Strong communication skills.
• Effective time management.
• 3+ years experience in a similar role is preferred.
• Bachelor's degree is a plus.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift, Monday to Friday

Ability to Relocate:

• Peoria, IL: Relocation before starting work required

Work Location: In person