Full Time - San Diego, United States - Aztec Shops, SDSU

Aztec Shops, SDSU

Verified Company

San Diego, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Full time

Description

SUMMARY:

Under general direction of the Human Resources Manager, assists the Human Resources department by coordinating, scheduling, and tracking, conducting company-wide new hire orientation and training.

Records training results and performs audits to determine incomplete training courses in Human Resources Integrated System (HRIS).

Acts as point of contact for Applicant Tracking System (ATS) within the HRIS and assists in hiring and hiring processes.

Also, provides administrative support for human resources operations which includes non traditional hours of work, including days, nights, weekends, and holidays.

Also responsible for handling employee inquiries, providing reference verifications, and supports the company Diversity, Equity & Inclusion committee.

ESSENTIAL DUTIES AND RESPONSIBILITIES DEPENDING ON LOCATION:

NOTE:
The duties listed below are examples of the variety and general nature of those performed by employees in this job description.
The list is descriptive only and should not be used for any other purpose. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This is not an all-encompassing list and additional duties may be assigned based on business needs. The responsibilities listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performs complex, high volume data entry into HRIS which includes new hires, terminations, wage changes, and various other data entry duties within the system while ensuring accuracy and efficiency. Also responsible for day to day data maintenance including both hard and digital copies of employee records and other HR documents.
Acts as point of contact for Applicant Tracking System within HRIS, and performs system administrator functions including but not limited to providing system access, creating job requisitions, posting jobs internally and externally, and coordinating with third parties to post jobs as necessary. Assists in coordination and recruitment of prospective employees during SDSU new student orientation, campus, internal and external job fairs and ensures compliance with I9 requirements by properly completing, obtaining proper documentation, reverifying expired documentation, and I9 retention according to government regulations.
Ensures accuracy and consistency in job description templates.
On a varied schedule to meet seasonal business needs, conducts new hire orientation, schedules varied dates and times of new hire orientations to meet cyclical business needs (nights and weekends), prepares new hire orientation signup sheets, updates communication tools and works with managers and new hires on upcoming orientations and ensures proper scheduling of new hires and guest presenters for orientation and tracks compliance by entering training courses into UKG system.
Assist with all internal and external HR related inquiries or requests for information, including but not limited to employment verifications.
Heavy administrative support for the HR Department including, but not limited to, creating new user accounts and assigning courses in the training database, training result entry in HRIS, prepares, generates, formats, prints, and distributes general office documents and reports with appropriate business formatting.
Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws/regulations including but not limited to: employment, safety, and health.
Other duties as assigned.

Job Requirements

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED:
High School diploma or General Education Degree (GED) and some college coursework, or equivalent combination of education and experience.

Must have at least one year of prior Human Resources experience preferably in a restaurant, retail, or hospitality environment. General knowledge of principles and practices of Human Resources, UKG/Kronos Human Resources Information System (HRIS) experience is preferred.

Must have strong administrative and data management skills, including knowledge of business office operations, filing and admin/clerical duties, and working knowledge of Microsoft Office and Google Workspace.

HR certification is a plus, or ability to obtain certification during employment.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

LANGUAGE SKILLS:

Must be able to read, write and understand English fluently, bilingual a plus. Requires the ability to follow verbal and written instructions, guidelines and objectives. Requires the ability to read and comprehend a variety of informational documentation, procedures and correspondence. Requires the ability to write business correspondence with proper format, punctuation, spelling and grammar. Must be able to communicate e