Director of Auxiliary Programs - New York, United States - Green Ivy Schools

Description

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ABOUT GREEN IVY SCHOOLS

Green Ivy Schools develops future-facing schools and programs that prioritize sustainability, innovation, and world citizenship in and across our curriculum and holistic programs.

Our program of instruction encourages curiosity, supports student agency, and is rooted in our students' experiences of the global world.

Both schools in the Green Ivy family - Pine Street School (Nursery-8th Grade) and Battery Park Montessori (Nursery-Kindergarten) - offer internationally respected models of education (International Baccalaureate and Montessori), exceptional teachers, impassioned leaders, multilingual instruction, and forward-thinking approaches.

DIRECTOR OF AUXILIARY PROGRAMS

The
Director of Auxiliary Programs is central to planning and implementing engaging summer camps, before-care and after-school enrichment programs, supporting the coordination of sports programming with the Pine Street School Athletic Director, as well as managing vendor agreements and rentals across our campuses.

The Director of Auxiliary Programs also helps to attract prospective families through the summer camp, and nurture the community of enrolled families in our before-care and after shool programs.

This role is also pivotal to external partnerships vis-a-vis rentals/vendors.


MAIN RESPONSIBILITIES

Auxiliary Program Management

• Lead in the development and maintenance of engaging before school, after school and summer camp programs
• Maintain strict health and safety protocols
• Provide onsite supervision of teachers and students
• Ensure DOH compliance in consultation with the DOH Compliance Manager and works towards completion of DOHrelated certificates (i.e. FDNYrelated, foodrelated)
• Work closely with families and children, particularly during phasein/separation
• Implement feedback mechanisms for staff, parents and students regarding curriculum and instruction
• Order and purchase materials related to all enrichment/summer camp activities/initiatives
• Work with Green Ivy administration to ensure that all enrichment/summer camp programs are within budget
• Oversee all enrichment/summer camp staff including registration, processing of necessary forms, recruitment, interviewing, hiring and termination of all program employees
• Complete business office/HRrelated duties like expensify and payroll upkeep and management
• Respond to all inquiries regarding enrichment/summer camp programs
• Provide frequent communication to families leading up to the start of programming and throughout outlining registration details, any changes to programming, updates, newsletters, etc.
• Complete business office/HRrelated duties like expensify and payroll upkeep and management
• Use registration and student management systems (i.e. Veracross and Magnus)
• Communicate regularly with the Heads of School/Executive Director of Operations
• Work closely with parent liaisons and the athletic director to create and maintain rosters for dissemination to teachers
• Report to accounting/business office on billing

Vendors and Rental Management

• Manage all vendor relationships and shortterm/oneday rentals, including negotiation of terms, contracts, insurance and liability documentation, deposits, payments, use of space and works with related parties where applicable (business office, facilities)

Admissions and Marketing Support:

• Maintains records of all participants and activities including attendance, feedback, retention, interest in or action related to admissions
• Generate new leads and secure new families
• Support marketing endeavors and providing content when needed
• Collaborate with marketing staff to ensure that enrichment/summer camp/partnership programs are wellpublicized well in advance.

YOU ARE A GREAT FIT FOR THIS JOB IF...
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You are a people person:

You love providing excellent customer service and are excited to support parents as they navigate after-school and summer enrichment programs.

You are thoughtful in your interactions and you are great at putting families and students at ease.
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You are an outstanding communicator:

You have excellent written and verbal skills in English. You have the ability to interact with and lead people on all levels (customers, vendors, counselors, colleagues, etc.)
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You are passionate about education:

You are excited to provide quality hands on, inquiry-based projects, enrichment and recreation experience to children from nursery (age 1) through 8th grade
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You have amazing organizational skills:

You have a talent for handling multiple tasks at the same time with frequent interruptions.
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You love technology:

You are savvy with computers, word processing, Gmail, Google Drive, databases and more. You are quick to learn software programs.
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You thrive in a collaborative work environment:

You love being part of a team, you are flexible and adaptable and willing to help others as needed
- ** You a