Finance Assistant - Brattleboro, United States - World Learning

World Learning

Verified Company

Brattleboro, United States

3 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Status:
Full-time (%80, 32 hrs/wk), non-exempt

Reports to:
Global Programs Finance Manager

Base of Designation:
Brattleboro, VT

Anticipated Start Date:
July 2024

Remote Eligible:
Yes

The Finance Assistant, positioned in the SIT Global Operations Team, conducts financial and occasional administrative tasks for the School for International Training.

SIT enrolls over 2,000 students per year, operates in more than 30 countries, has a budget in excess of $40 million per year, and works in more than 25 foreign currencies.

The Finance Assistant is responsible for ensuring smooth budget execution for programs abroad, tracking various budget processes and payment requests, assisting with reporting and other tasks, as directed by the Global Programs Finance Manager.

Work is performed within established budgeting systems and procedures, although considerable independence is required in the performance of responsibilities.

Responsibilities

Process and monitor payment requests through online financial system (Intacct)
Receive and respond to program budget and payment inquiries from field offices, internal staff, and vendors
Resolve data entry errors and monitor transaction processes to ensure transactions are fully processed in a timely manner
Initiate requests for New Vendor data and Vendor modifications in Intacct as needed to maintain accurate vendor data base
Work with program financial managers and thirdparty accountants by providing information on disbursements, timing, and purpose of fund transfers
Review and process program credit card usage on a monthly basis
Monitor and maintain records for special projects, such as ongoing vendor payments from home office, offbudget disbursements, and international payroll activities
Establish and maintain disbursement records for approximately 60 programs per semester
Assist with the annual budget formulation process by updating and organizing Excel workbooks, tracking communications, and monitoring timelines
Review posted expense transactions for a select number of programs each term. Report findings to management
Contribute to program budget maintenance by ensuring that student enrollment numbers are regularly updated in program budget templates Create ad hoc reports and occasionally perform administrative tasks, as directed by the Global Programs Finance Manager and the Director of Global Operations

Requirements:

High school diploma or equivalent
2 to 3 years of experience in accounting, bookkeeping, financial management, or any equivalent combination of experience and training
Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and timesensitive deadlines
Considerable knowledge of practices and procedures involved in development and compilation of budgets
Demonstrated experience with Microsoft suite of programs, particularly Excel, Outlook, and Teams
Prior experience with financial accounting software (such as Intacct)
Knowledge of computer systems in the maintenance of records, modern office practices, procedures, methods, and equipment
Openness to learning, improving process efficiency, and flexibility when working with others
Ability to think logically in analyzing and solving problems
Ability to examine and verify financial documents and reports
Ability to assess the relevance of various financial information
Ability to develop and maintain complex filing systems
Ability to prepare budget files in an orderly, efficient, and effective manner
Ability to establish and maintain effective working relationships with colleagues, Faculty (Academic Directors), and external organization representatives
Experience working with foreign currencies a plus
Demonstrated ability to successfully work remotely, if desired

Benefits:

World Learning provides a comprehensive and competitive benefits package that includes: medical, dental, vision, FSA/HRA, Life/AD&D, Short Term/Long Term Disability, EAP, Parking and Transit, 403 (b) retirement plan for full-time and eligibile part-time employees.

The World Learning Inc

Family:
For more than 90 years, World Learning Inc.

is a thriving global organization made up of The Experiment in International Living, the nation's most experienced provider of international education through exchanges for high school students; School for International Training, offering accredited undergraduate study abroad programs through SIT Study Abroad and internationally focused master's degrees through SIT Graduate Institute; and World Learning, a global development and exchange nonprofit organization.

World Learning | :

World Learning has worked to create a more sustainable, peaceful, and just world. World Learning's education, development, and exchange programs help people find their voices, connect with their communities, strengthen the institutions t