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    Administrative Assistant - Fort Lauderdale, United States - Segal McCambridge Singer & Mahoney

    Segal McCambridge Singer & Mahoney
    Segal McCambridge Singer & Mahoney Fort Lauderdale, United States

    1 week ago

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    Description

    Job Description

    Job Description

    Segal McCambridge, a national litigation firm is seeking an administrative assistant to join our Ft. Lauderdale office to support an active coverage/litigation team. The ideal candidate will provide high-level general office support with a variety of clerical and legal activities assisting the team's legal assistants with processing of incoming pleadings, filing and serving legal documents, updating internal databases, calendaring relevant case deadlines and dates, as well as additional clerical, legal and administrative duties as required by the team. This position offers exponential opportunity for someone looking to perform challenging work in a collaborative, team environment within a well-established, but growing organization.

    Essential duties and responsibilities:

    • Opening new files and creating case parties in Expert Case;
    • Processing pleadings and calendaring all deadlines;
    • Processing vendor invoices, preparing check requests and reimbursements;
    • Responsibility for Direct Pay Letters
    • Assisting with e-filing, scheduling and pleading preparation;
    • File and serve legal documents electronically with the various courts in accordance with court rules and attorney direction;
    • Communicate with courts, insurance carriers, experts, outside counsel and opposing parties;
    • Data management in client and firm software; and
    • All other administrative duties and projects as assigned.

    Desired skills and knowledge:

    • High School Diploma;
    • Minimum 1 year experience as a legal secretary, legal assistant or related experience;
    • Experience with Florida State and Federal court filing systems;
    • Quick learner with a strong attention to detail;
    • Excellent organizational and time-management skills with the ability to prioritize tasks and work efficiently under pressure;
    • Proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook), Windows Applications, Internet search engines and electronic court filing and service applications;
    • Ability to maintain confidentiality;
    • Interpersonal skills necessary in order to communicate and follow instructions effectively;
    • Independent judgment required to plan, prioritize and organize diversified workload.

    This is a non-exempt, hourly position with opportunity for growth and upward mobility. The position is for the Fort Lauderdale office, but can be based in our Tampa office, hybrid or completely remote.

    Benefits:

    • 401(k) with match
    • Dental insurance
    • Employee assistance program
    • Employee discount
    • Flexible spending account
    • Health insurance
    • Health savings account
    • Life insurance
    • Paid time off
    • Parental leave
    • Professional development assistance
    • Referral program
    • Vision insurance

    About the firm:

    Segal McCambridge has built a reputation as a national law firm of accomplished trial attorneys for almost four decades. Founded in 1986, the firm has grown from a four-lawyer shop in Chicago to a national firm with additional offices in Austin, Boston, Detroit, Ft. Lauderdale, Houston, Indianapolis, Los Angeles, Memphis, New York City, Philadelphia, Pittsburgh, Providence, Roseland, San Francisco, St. Louis, Tampa and Wheeling. The firm routinely counsels and defends clients, including Fortune 500 companies, corporations, and individuals in complex litigation matters including, but not limited to: asbestos, class action, construction, employment, environmental, food and beverage, insurance coverage and bad faith, life sciences, product liability, professional liability, technology and cyber risk, transportation, and warranty.

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