Administrative Assistant I/ii - Irvine, United States - City of Irvine

City of Irvine
City of Irvine
Verified Company
Irvine, United States

4 days ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Description:


  • The City of Irvine is conducting an open recruitment for a confident, selfmotivated and detailoriented Administrative Assistant. The Administrative Assistant will coordinate and perform a variety of highly responsible and confidential administrative support tasks for the Department of Public Works & Sustainability.

Administrative Assistant I $55, $ 87,900.80 Annually*- Administrative Assistant II $60, $ 95,180.80 Annually*-
The salary range above includes a 3.5% salary increase on July 1, 2024 as covered in the bargaining agreement.



Your Impact:


Administrative Assistant I/II

  • Researches, compiles, and analyzes data; preparing and presenting written reports, correspondence, and illustrative announcements including charts and graphs.
  • Acts as liaison between division head, clerical staff, City officials, and possibly the public by screening and referring calls and messages.
  • Manages appointment and meeting schedules, makes travel arrangements, maintains calendars, and arranges meetings and conferences. Ensures deadlines are met by maintaining a system to inform and remind staff of assignments.
  • Assists with maintaining the department/division budget including the monitoring of purchases.
  • Coordinates division office support functions and activities. Prioritizes and assigns tasks and projects.
  • Trains other staff as assigned; may assist with onboarding and the processing of personnel/payroll documents for contractors and consultants, as well as employees.
  • Conducts surveys and may participate in contract administration, maintaining records and files.
  • May act as backup to Executive Assistant.
  • Maintains knowledge of overall City and Department/Division organization, responsibilities and activities; modern office methods such as rules of grammar, spelling and punctuation; and personnel supervision, training, and performance evaluation principles.
-
_Administrative Assistant II -__This is the journey level position in the Administrative Assistant series and is responsible for performing the full range of administrative activities on a broader scale for a division head. Position requires more independent tasks and anticipation of the needs of the department/division._**
Minimum Qualifications:
  • Coursework (Community College) in office practices or related field.
  • Four years increasingly responsible administrative support experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
  • May require a valid California driver's license.
For additional information please see the Administrative Assistant I and Administrative Assistant II job description.


Essential Duties and Responsibilities:


Best Fit

  • Followup skills and be able to work in a fastpaced environment, managing multiple projects simultaneously.
  • Professional, poised and be able to take direction, provide feedback, and deliver results.
  • Experience with Lucity, CMMS (computerized maintenance management system) or a similar asset management database system is desirable.

Supplemental Information:


The City
Irvine is recognized as one of America's Best Places to Live, according to Money Magazine.

The City of Irvine features an array of entertainment and recreational opportunities including exceptional parks, open space preservations, sport complexes, and master-planned communities.


Your Team

The Public Works & Sustainability Department combines the strengths of Administration & Planning, Park Development, Transportation Planning & Mobility, Infrastructure Maintenance & Operations, Capital Project Delivery, and Sustainability and Environmental Initiatives to create a unified approach to infrastructure management and sustainability.

City assets include streetscapes, open space, City parks (community and neighborhood), athletic fields, bike trails, roadways, traffic signals, and more.

The Capital Improvement Program has an annual delivery of $100 million in capital projects, in addition to the delivery of the globally relevant Great Park.

With over 200 dedicated staff across 5 divisions, we prioritize efficiency, sustainability, and community engagement in all our endeavors.

Together, we strive to build and maintain infrastructure that meets the needs of our community while ensuring a sustainable future for generations to come.


The Process
The selection process will include an examination and a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar and/or lower classifications within the organization.


Equal Opportunity Employer
The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an ac
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