District Clerk Court Specialist - Georgetown, United States - Williamson County

Williamson County
Williamson County
Verified Company
Georgetown, United States

1 month ago

Mark Lane

Posted by:

Mark Lane

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Description

JOB SUMMARY:


Reporting directly to the Chief Deputy District Clerk responsible for performing complex duties related to supporting various courts for the District Clerk's Office.


EXAMPLES OF WORK PERFORMED:


  • Provides customer service and performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files, including eFiled civil and criminal documents
  • Attends court and prepares and processes varied legal procedures and documents, such as subpoenas, capias, notices of judgment
  • Interacts with various state, county, local and private agencies
  • Utilizes legal reference materials to perform research related to current laws and procedures
  • Prepares a variety of reports related to case management and compliance
  • Reviews and determines court cost
  • Scans all pleading documents received from court
  • Conducts records management by creating, retaining, distributing, and disposing files as necessary
  • Assists with jury selection process
  • Performs data entry of court proceedings, orders and outcomes based on court documents
  • Prepares and completes dismissal dockets
  • Serves as courtroom clerk, when necessary
  • Attends all trainings and meetings as needed
  • Performs special duties as assigned
***
This position will fall within one of the following job assignment areas:
Criminal & Civil Assignment:


  • Processes and reports cases to the state via Criminal Justice Information System (CJIS)
  • Updates motions and signed orders related to criminal and civil cases
  • Provides legal documentation to the Department of Transportation and other state agencies
  • Prepares TDCJ Pen Packets for defendants

Family & Civil Assignment:


  • Reviews, collects, and processes paperwork related to Child Protective Services, family, and tax cases
  • Collaborates and assists with casework for severances, consolidations, and case transfers to entities outside of Williamson County
  • Processes attorney payment vouchers and distributes case closure notices

Criminal Intake Assignment:


  • Creates payment plans for all persons charged with federal crimes and distributes notices
  • Handles paperwork related to indictment by grand jury, bonds, and warrants
  • Conducts felony case research and performs record retentions
  • Conduct followups on magistrate documents and cases
  • Serves as department liaison for federal, state and local agencies for criminal cases
***
ORGANIZATION RELATIONSHIPS

  • Reports directly to
  • Chief Deputy District Clerk
  • Direct Reports No

PHYSICAL DEMANDS

  • Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

ENVIRONMENTAL FACTORS

  • Work is primarily indoors in an airconditioned environment

IRREGULAR HOURS

  • Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
  • May be deemed essential personnel in the event of an emergency

MINIMUM QUALIFICATIONS:


  • High School Diploma or equivalent
  • Two (2) years of clerical experience with one (1) year in a court or legal setting; OR one (1) year experience in a Williamson County Deputy District Clerk position
  • One (1) year cashhandling experience
  • Working knowledge of Microsoft Office Suite

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

  • Valid Texas driver's license

PREFERRED QUALIFICATIONS

  • One (1) year of experience in a Williamson County Deputy District Clerk position
  • Prior experience with records management and eFiling procedures

EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:


  • Criminal background check: Yes
  • Motor Vehicle Record check: No
  • Drug screening: No
  • Physical exam: No
  • Psychological exam: No
  • Additional: N/A

SUPPLEMENTAL INFORMATION:

**TOBACCO FREE WORKPLACE POLICY
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