- Answer management phones and assist with tenant needs
- Respond to inquiries by providing routine information and/or taking and delivering messages
- Prepare and distribute correspondence
- Process incoming and outgoing mail
- Assist with meeting, event and other scheduling and coordination
- Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
- Assist with publication and distribution of tenant newsletter, maintenance of property website
- Maintain inventory of office supplies and property staff directory
- Maintain accurate and up to date tenant, team and vendor contact lists
- Maintain compliant certificates of insurance for tenants and vendors
- Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
- Coordinate tenant survey process, including annual action plan implementation
- Assist team with vendor coordination as requested or assigned
- Assist with preparing and administering service agreements
- Establish and maintain good record keeping and filing systems for tenant, vendor and property files
- Responsible for accounts payable, accounts receivable and reporting at the property level
- Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
- Track invoices to ensure vendors are submitting timely
- Prepare and distribute Tenant billings
- Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
- Assist with budget preparation as requested
- High school diploma required, associate or bachelor's degree preferred
- Experience with MRI and Yardi software / property management preferred but not required
- Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
- Possess professional demeanor and excellent interpersonal and customer service skills
- Have access to reliable transportation
- Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
- Excellent communication skills, both verbal and written
- Ability to work independently
- Able to prioritize tasks and projects and thrive in a fast-paced environment
- On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
-
Administrative Coordinator
1 month ago
Only for registered members OaklandWe need a strong multitasking Administrative Coordinator for our commercial real estate management company. · ...
-
Administrative Coordinator
1 week ago
Only for registered members OaklandWe are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Oakland, California. In this role, you will oversee tenant relations and maintenance operations for a portfolio of properties ensuring smooth processes and excellent service de ...
-
Administrative Coordinator
1 month ago
Only for registered members OaklandThe Administrative Coordinator plays an important role in ensuring a smooth and efficient workflow in the office.Under the supervision of the Operations & Finance Manager, the Administrative Coordinator is responsible for administrative operations, including reception, data entry ...
-
Administrative Coordinator
1 month ago
Only for registered members Oakland, CAWe are seeking an organized detail-oriented professional who thrives in a dynamic office setting. · ...
-
Administrative Coordinator – Bookkeeper
2 weeks ago
Only for registered members Oakland $29 - $33 (USD)The Administrative Coordinator – Bookkeeping Focus plays an important role in ensuring accurate financial operations and effective administrative systems.The ideal candidate would have a minimum of 3 years' experience providing bookkeeping and administrative support. · ...
-
Administrative Program Coordinator
1 month ago
Only for registered members OaklandHigh Expectations supports schools across the country to increase academic outcomes through increased family engagement. · We are looking for an individual who will use their strong administrative skills to support the vision of this organization.Key Responsibilities:Maintain Exe ...
-
Administrative Coordinator – Bookkeeper
1 week ago
Only for registered members Oakland, CAAbout MISSSEY works to prevent girls and gender-expansive youth from ever entering circumstances of sexual exploitation and violence. We also support young people who are experiencing exploitation to exit. · ...
-
Administrative Coordinator – Bookkeeper
2 weeks ago
Only for registered members Oakland, CAThe Administrative Coordinator – Bookkeeping Focus plays an important role in ensuring accurate financial operations and effective administrative systems under the supervision of the Operations & Finance Manager. ...
-
Clinical Administrative Coordinator
1 month ago
Only for registered members Oakland, CA+Job summary+Clinical Administrative Coordinator provides a safe environment when patients enter centers.+ · +They assist patients positively while responsible for patient admission processes,+Preparing network reports,+reviewing billing+and facilitating payroll. · Benefits+Work ...
-
Clinical Administrative Coordinator
1 month ago
Only for registered members Oakland+ Clinical Administrative Coordinator provides a safe and professional environment for patients. + Responsible for patient admission, discharge processes, preparing reports, reviewing billing, facilitating payroll, orienting new employees and maintaining office supplies. · Role i ...
-
Clinical Administrative Coordinator
1 month ago
Only for registered members Oakland, CAThe Clinical Administrative Coordinator provides a safe and professional environment when patients first enter our centers. · Six months of relevant experience in clinical/healthcare setting preferred. · Minimum one year experience in administrative position preferred. · ...
-
Administrative Coordinator IV
1 week ago
Only for registered members Oakland, CA+Assists with information maintenance and distribution by drafting integrative presentations, detailed correspondence, and reports. · Pursues effective relationships across teams and/or the organization to obtain and share resources... · ...
-
Administrative Assistant and Intake Coordinator
1 month ago
Only for registered members OaklandWe are seeking a highly organized, · detail-oriented, · and empathetic Administrative · Assistant & Intake Coordinator to join our team.This role is vital in ensuring smooth day-to-day operations of the practice · and providing a welcoming, · supportive first point of contact for ...
-
Administrative Project Operations Coordinator
1 month ago
Only for registered members OaklandWe are looking for an Administrative Operations Coordinator to serve as the primary liaison between our organization and regional transit authorities. · This role requires a highly organized, detail-oriented professional with strong business acumen and excellent communication ski ...
-
Administrative Project Operations Coordinator
1 month ago
Only for registered members Oakland, CA+We are looking for an Administrative Operations Coordinator to serve as the primary liaison between our organization and regional transit authorities. · +Act as the primary point of contact with regional transit authorities. · Coordinate monthly meetings with transit authorities ...
-
Administrative Project Operations Coordinator
1 month ago
Only for registered members Oakland, CAWe are looking for an Administrative Operations Coordinator to serve as the primary liaison between our organization and regional transit authorities. · Act as the primary point of contact with regional transit authorities. · Coordinate monthly meetings with transit authorities · ...
-
Administrative Coordinator III
3 days ago
Only for registered members AlamedaAssists with information maintenance and distribution by drafting presentations, detailed correspondence, and reports. · Pursues effective peer relationships within and across teams to obtain and share resources and information. · ...
-
Administrative Coordinator III
2 days ago
Only for registered members Alameda, CA+Job Summary · Assists with information maintenance and distribution by drafting presentations, detailed correspondence and reports. · +Essential ResponsibilitiesPursues effective peer relationships within and across teams to obtain and share resources and information. · Follows ...
-
Administrative Coordinator III
4 days ago
Only for registered members Alameda Part timeAssists with information maintenance and distribution by drafting presentations,detailed correspondence,and reports.Maintains workflow by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis.Assists with event coor ...
- Only for registered members Oakland Full time $26.69 - $30 (USD)
This position coordinates recruitment efforts for CPM events including webinars Q&As table events presentations immersion days conferences. · Conducting AACPMAS applicant reviews · Facilitating applicant interviews schedules decisions · ...
Administrative Coordinator - Oakland - Ascend Talent Solutions
Description
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose.
POSITION RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
POSITION REQUIREMENTS
-
Administrative Coordinator
Only for registered members Oakland
-
Administrative Coordinator
Only for registered members Oakland
-
Administrative Coordinator
Only for registered members Oakland
-
Administrative Coordinator
Only for registered members Oakland, CA
-
Administrative Coordinator – Bookkeeper
Only for registered members Oakland
-
Administrative Program Coordinator
Only for registered members Oakland
-
Administrative Coordinator – Bookkeeper
Only for registered members Oakland, CA
-
Administrative Coordinator – Bookkeeper
Only for registered members Oakland, CA
-
Clinical Administrative Coordinator
Only for registered members Oakland, CA
-
Clinical Administrative Coordinator
Only for registered members Oakland
-
Clinical Administrative Coordinator
Only for registered members Oakland, CA
-
Administrative Coordinator IV
Only for registered members Oakland, CA
-
Administrative Assistant and Intake Coordinator
Only for registered members Oakland
-
Administrative Project Operations Coordinator
Only for registered members Oakland
-
Administrative Project Operations Coordinator
Only for registered members Oakland, CA
-
Administrative Project Operations Coordinator
Only for registered members Oakland, CA
-
Administrative Coordinator III
Only for registered members Alameda
-
Administrative Coordinator III
Only for registered members Alameda, CA
-
Administrative Coordinator III
Part time Only for registered members Alameda
-
Recruitment & Admissions Coordinator & Program Administrative Coordinator, CPM
Full time Only for registered members Oakland