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    Onboarding Specialist - Chicago, United States - National Guard Employment Network

    National Guard Employment Network
    National Guard Employment Network Chicago, United States

    3 weeks ago

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    Description
    Job Description

    Under supervision, the Onboarding Specialist is responsible for providing human resources (HR) services and support to professional HR staff in the delivery of employment services and activities to City departments, and performs related duties as required.

    ESSENTIAL DUTIES
    • Assists Employment Services' staff with tasks related to the employment onboarding process to ensure full compliance with the requirements of the City's Employment Plan and federal requirements.
    • Distributes onboarding packets to prospective employees.
    • Reviews documents for accuracy and completeness and uploads to City's digital filing systems
    • Conducts criminal, education, employment, and other employment related verifications.
    • Processes hire information in the Applicant Tracking System (ATS)
    • Schedules prospective employees for pre-employment screening (e.g., fingerprinting, drug tests, physical exams, etc.)
    • Provides information and responds to inquiries from operating departments, City employees, candidates and the general public regarding the City's employment hiring process, guidelines, procedures, and processes.
    • Represents DHR at various community events and job fairs and prepares materials and presentations for distribution as needed.
    • May serve as back-up to administrative staff on the delivery of fingerprinting services.
    • Coordinates and participates in the development and delivery of employment programs (e.g., new employee orientation, promotional process, etc.)
    • Maintains and coordinates with Recruitment Manager on requests for office supplies and file management/storage activities.
    NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

    Certificates/Security Clearances/Other

    THIS POSITION IS IN THE CAREER SERVICE

    Location:     City Hall, 121 N. La Salle Street, RM 1100, Chicago, IL 60602

    ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

    The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

    Additional Qualifications/Responsibilities

    Qualifications

    Two years of work experience in human resources/personnel work AND/OR an associate degree or higher from an accredited college or university plus two years of administrative office experience in a fast-paced office environment.

    Preference will be given to candidates possessing the following:
    • Proficiency with record keeping and file management.
    • Clerical experience in a fast paced, high-volume environment.
    • Proficiency in using Microsoft Excel.
    • Customer service experience researching and resolving issues.
    • Experience using spreadsheets, databases, business intelligence reports and/or other tools to collect, organize and analyze data.
    • Experience in a position requiring the ability to collect, analyze and interpret information.
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