Bilingual Office Assistant - Houston, United States - Medistar provider services

Medistar provider services

Verified Company

Houston, United States

3 days ago

Posted by:

Mark Lane

beBee recruiter

Job Overview:
We are seeking a highly organized and detail-oriented, Office Assistant to join our team.

As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing support to various departments.

This is a full-time position with opportunities for growth and development.

Responsibilities:

Provide administrative support to the office, including managing calendars, scheduling appointments, and coordinating meetings
Handle incoming calls and inquiries, directing them to the appropriate person or department
Manage front desk operations, including greeting visitors and ensuring a professional and welcoming environment
Assist with project coordination by organizing files, preparing documents, and tracking progress
Coordinate and plan company events, including meetings, conferences, and teambuilding activities
Provide customer support by addressing inquiries and resolving issues in a timely manner
Conduct research and compile data as needed for various projects
Assist with proofreading documents for accuracy and clarity
Perform general office duties such as filing, scanning, and ordering supplies

Skills:

Bilingual in English and Spanish highly preferred
Proven experience as an Office Assistant or in a similar administrative role
Proficiency in using QuickBooks for bookkeeping tasks
Familiarity with Google Suite (Docs, Sheets, Slides) for document management and collaboration
Strong attention to detail and excellent organizational skills
Ability to multitask and prioritize tasks effectively in a fastpaced environment
Excellent verbal and written communication skills
Experience with front desk operations and phone systems is preferred
Knowledge of project coordination principles is a plus
Event planning experience is an asset
Customer serviceoriented mindset