Accounts Payable Administrative Professional - Alsip, United States - Alsip School District 126

Description

The Accounts Payable Administrative Professional will work with and assist the CSBO to help maintain a smoothly run and efficient District Office.

• High School Diploma
• Experience in Accounting/Bookkeeping
• Knowledge of Computer Systems
• Proficient in Microsoft Office Suite
• Experience with Infinite Visions accounting software
• Knowledge of standard office equipment
• Ability to exercise initiative, independent judgment and discretion in performing duties
• Understands the importance of confidentiality

• Typing of word documents, data processing and spreadsheets
• Filing, phone communication and handling of mail correspondence
• Filing in for other office staff when they are absent or unavailable
• Reviewing student accident reports and maintaining those files

• Utilizing District accounting program to enter purchase requisitions
• Generating approval report and completing purchase orders
• Act as liaison between District and suppliers where problems arise or defective merchandise has been received
• Maintaining requisition filing system

• Review of invoices and date stamping all incoming and paid invoices
• Researching discrepancies in billing and taking action to ensure correction
• Processing materials in preparation for computer system input
• Entering bills payable into computer system daily and running final prelist for board packet
• Notifying Treasurer's office after Board has approved bill payment
• Upon arrival of checks from Treasurer's officematching invoices and mailing to vendors
• Filing of copies of checks with invoices, voiding and reissuing checks when necessary
• Maintaining vendor list
• Working with auditors and providing requested information
• Monitoring capital additions and retirements
• Routing Erate invoices to Erate consultant on monthly
• Preparing and distributing annual 1099 forms and related IRS requiring filings

• Review and verify reconciliations of school activity accounts on monthly basis
• Review petty cash reimbursement requests
• Perform banking tasks necessary to maintain petty cash and imprest accounts
• Deposit monies received at District Office into District bank accounts
• Track expenditures for Federal and State Grants and submit expenditure reports on a timely basis to appropriate contacts

• The employee should have the physical capabilities to perform the job functions

• Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time;
• This description reflects managements assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned;
• District 126 will make reasonable accommodations in compliance with the American with Disabilities Act of 1990

• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

• 3 years

• 8 hour shift

• Alsip, IL 60803: Relocate before starting work (required)