Reach Out and Read National Books Administration - Boston, United States - Positively Partners

Positively Partners

Verified Company

Boston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Opportunity

Reach Out and Read (ROR) seeks a National Books Administration Manager, to support the re-design and implementation of ROR's overall books model and processes, focused on equity, quality, and sustainability.

As ROR seeks to create more access to inclusive and culturally-responsive books across our footprint nation-wide, this key position will support the achievement of this vision.

You will have the unique opportunity to help shape the future direction of ROR's books work overall, to ensure that millions of books make it into the hands of children and caregivers annually to support strong early relationships.

This position reports to the National Director of Books Strategy and Partnerships, is a key member of the National Programs and Operations team, and works collaboratively across the ROR network and with books vendors and partners.

Role Summary

You will tackle several key pieces of work as a pro-active, solutions-focused, and well-organized leader with experience in designing and implementing effective administrative processes, gathering and analyzing large amounts of data in Microsoft Excel, collaborating and communicating with key stakeholders, managing book donation processes, providing key support to a books-focused committee, and helping to incorporate diversity, equity and inclusion into books work.

Your key responsibilities will include:

Books administration support to the National Director of Books Strategy and Partnerships (35%)_
Support and collaborate to ensure that the Books Committee work runs smoothly:
Help run the monthly Books Committee meeting: scheduling, notes capturing, liaising with committee members, and liaising with books vendors to make sure that books are distributed to key stakeholders for meetings
Codesign and document new processes for Books Committee subcommittees, including helping to define key projects, and collaborating with the Research and Innovation department to manage parts of the volunteer engagement process
Attend internal and external meetings with the National Director of Books Strategy and Partnerships, and provide thoughtpartnership around the book administration of key strategic areas, including vendor partnerships, Books Committee codification, and books policies roll out and implementation
Cocreate, document and help implement book administration processes for current and future book coalitions with Reach Out and Read network and external partners
Provide support to the annual book catalogue curation process by gathering and analyzing key insights from the Affiliate network and Books Committee discussions
Liaise with External Affairs department to ensure key books information is communicated in time for inclusion into monthly network bulletins and social media postings
Codesign new administrative processes to improve book ordering and purchase order reconciliation (25%) _
In close collaboration with the Director of Procurement and Administrative Services, coordinate and track affiliate purchase orders, respond to affiliate purchase order queries, review, reconcile related purchase order invoices and record in system database
Using provided data, liaise with Affiliate Program Managers and affiliate leadership on prepaid account status, and ensure that the National Director of Books Strategy and Partnerships is kept up to date using data from vendorgenerated weekly reports
In collaboration with the National Director of Books Strategy and Partnerships and the Director of Procurement and Administrative Services, help codesign and implement new efficient purchase order processes
Occasionally copresent on network webinar calls to support communication of new book ordering or purchase ordering processes
Source and order books as requested by the National Director of Books Strategy and Partnerships, and process and submit monthly Chief Operating Officer credit card book expenses to the Finance Department
Administration and improvement of book donations and processes (20%) _
Oversee the allocation of small book donations, working closely with vendor partners and the affiliate network to determine issuance of book quantities based on need
Comanage the allocation of largescale annual book donations liaising with vendor partners and the National Director of Procurement and Administrative Services to ensure donated titles meet the needs of the affiliate network and reflect the communities they serve
Identify any operational gaps, propose new processes, and document approved procedures for small scale book donations; serve as the main contact point for all queries related to smallscale book donations
Work with partner vendors to obtain book donation shipping and tracking information, and communicate details out to the network in a timely manner
Cocreate resources and manage the book selection of internal network platform (20%)_
Help review existing book selection and book use gu