Procurement Coordinator - St. Louis, MO

PositionSummary: · Lawrence Group is a building design, development, and project delivery firm headquartered in St. Louis with offices in Austin, Florida and New York. With 170+ employees, Lawrence Group offers architecture, interior design, landscape architecture, furniture proc ...

Job description

PositionSummary:

Lawrence Group is a building design, development, and project delivery firm headquartered in St. Louis with offices in Austin, Florida and New York. With 170+ employees, Lawrence Group offers architecture, interior design, landscape architecture, furniture procurement, and graphic design services to a wide variety of clients, including housing, hospitality, healthcare, academic, and retail.

Lawrence Group is seeking an experienced Procurement Coordinator to join our team immediately.

This position will adhere to Lawrence Group's core values:

• Legendary: We strive to be legendary, from the service we provide to our impact on the community.
• Innovation: We're driven by ideas and creativity. We take calculated risks and embrace opportunities.
• Growth: We seek sustainable growth for our clients, our organization, and our employees.
• Heart: We lead with heart. We celebrate, appreciate and care for each other.
• Trust: We rely on trust to pursue excellence. We speak honestly, act transparently and honor our commitments.

The Procurement Coordinator plays a critical role in managing the full FF&E (Furniture, Fixtures & Equipment) procurement lifecycle for commercial projects, ensuring seamless coordination from project inception through installation and closeout. This role partners closely with the Procurement Manager, design team, vendors, and clients to deliver projects on time, within budget, and in alignment with contract specifications.

The role oversees pricing, bid analysis, detailed Sales Agreements, manufacturer Purchase Orders, and contract documentation while developing Statements of Work (SOWs) for new procurement scopes.

The key responsibilities include:

• Prepare and continuously manage project budgets, cost trackers, procurement schedules, and shipping logs to maintain financial accuracy and schedule integrity throughout the life of each project.
• Serve as the central point of coordination for vendors, manufacturers, freight carriers, warehouses, installers, and project stakeholders. This includes confirming product availability and lead times, coordinating freight and delivery logistics, obtaining installation labor quotes, and ensuring readiness for installation through site visits as needed.
• Proactively monitor order status, resolve discrepancies, manage punch list items, reconcile shipping errors or damages, and troubleshoot issues that may impact schedule, budget, or client expectations.
• Support financial operations by reviewing vendor invoices for accuracy and compliance, maintaining detailed procurement logs and reporting documentation, and providing data for invoicing, forecasting, and financial reporting.
• Strong communication, organization, and problem-solving skills are essential to maintaining vendor relationships and ensuring a high level of client satisfaction throughout the procurement and installation process.
• The ideal candidate is highly organized, detail driven, proactive, and comfortable managing multiple FF&E projects simultaneously.
• Strong communication, time management, and customer service skills are essential, along with the ability to interpret design documents, understand FF&E specifications, and coordinate efficiently across internal and external teams.

Professional Skills/Knowledge

• Associate or bachelor's degree in business, Interior Architecture/Design, or related field.
• 1–3 years of relevant experience, preferably within a contract/commercial furniture dealership or architecture/interior design firm.
• Proficiency in Microsoft Office and Excel; QuickBooks experience preferred.
• Ability to read and interpret contract documentation, furniture plans, and specifications.
• Strong written and verbal communication skills with a proactive, detail-oriented mindset.
• Self-starter with excellent time management, strategic thinking, and financial acumen.

Work Environment & Travel

This is a hybrid position combining in-office and remote work based on project demands. Regular local travel is required for site visits, delivery coordination, and installation oversight, with occasional domestic travel as needed. The role may require standing or walking active job sites and the ability to lift materials or samples up to 25 pounds.

Reporting Relationship: Procurement Manager

Recruitment Firm Disclaimer:

Lawrence Group is not accepting resumes or candidate submissions from recruitment or staffing agencies at this time. Any resumes or candidate profiles submitted to Lawrence Group without a signed agreement in place will be considered the property of Lawrence Group, and we will not be obligated to pay any fees for those candidates.

Lawrence Group Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.