Procurement Coordinator - Saint Louis, Missouri, USA
2 days ago
Job description
Job Title
Procurement CoordinatorJob Description Summary
Under the direction of the Procurement Leadership, this role supports client sourcing and performs contract management across multiple Accounts in facility management services.The Procurement Coordinator will support the strategy set by the Procurement Leadership.
Job Description
Our Core Values
- Driven: We celebrate determination in pursuit of excellence.
- Resilient: We navigate uncertainty with courage and adapt to deliver impactful outcomes.
- Inclusive: We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions.
- Visionary: Our continuous quest for improvement is guided by our desire to design a better future.
- Entrepreneurial: We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.
Responsibilities
Own supplier relationships and serve as a primary point of contact for assigned suppliers.
Participate in supplier meetings, including business reviews and performance discussions.
Align on service category strategy and supplier initiatives with Client stakeholder.
Ensure geographical supplier coverage for assigned service categories.
Act as contact for Facility Managers for supplier coverage, contract status, and service category inquiries.
Manage email traffic associated with assigned service categories, ensuring timely responses and clear communication.
Process Owner for assigned service categories.
Liaise with the Procurement Leadership and Account Management to develop bid packages including statement of work, service-levels, KPIs, pricing matrix, and to facilitate RFP activity including loading RFPs into e-sourcing tool, transmitting to invited suppliers, facilitating site tours, and coordinating answers to supplier questions.
Manage and negotiate required Certificate of Insurance thresholds of the designated Clients Accounts.
Support supplier audits to ensure utilization of Preferred/Approved Suppliers, contract templates, additional tools, and templates.
Responsible for supplier onboarding, supplier proposals, and assist in evaluation presentations to stakeholders.
Coordinate the preparation of contracts with suppliers, utilizing templates and processes to ensure accuracy in final negotiated Scope of Work, Pricing, Site & Equipment Lists.
Facilitate contract negotiation ensuring compliance with C&W and/or client policies and review compliance of service agreement terms and conditions and engaging Legal and Risk Departments where necessary.
Contract Repository utilization for supplier contract storage.
Maintain organized records and establish tracking to manage the workflow of multiple concurrent sourcing events.
Research and analyze the supply base for diverse suppliers, supplier consolidation, and improvement in service levels for the Client Account.
Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment, and diplomacy.
Perform other miscellaneous related duties as assigned.
Job Requirements and Qualifications
Bachelor's degree in a related field. (Advanced degree is a plus)
Two+ years of related Facilities Management/Indirect Procurement or equivalent experience desired.
Must have knowledge of legal aspects of contract terms and implications, ability to prepare amendments, and explain to stakeholders the specifics of the contracts.
Targeted Competencies:
Self-motivated and works independently to find solutions.
Detail-oriented with strong analytical & presentation skills (Excel & PowerPoint expertise required).
Strong organizational and project management skills with the ability to prioritize multiple tasks and the flexibility to handle multiple competing priorities.
Proficient with internal & external stakeholder/customer relationship management and effective communication with all levels of management.
Understand Strategic Sourcing processes and demonstrate proficiency with e-tools such as e-Sourcing, and contract management systems.
Proficiency with Excel data analysis, reporting, project management, and demonstrated capabilities with managing multiple projects with multiple stakeholders.
Experience in the Commercial Real Estate and/or Facility Management environments desired.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at or email . Please refer to the job title and job location when you contact us.
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