Department Coordinator - Washington, United States - NCTA - The Internet & Television Association

Description

NCTA-The Internet and Television Association ("NCTA") - headquartered in Washington, D.C. represents network innovators and content creators that connect, entertain, inform and inspire consumers every day. Our industry supports 3 million American jobs and employs at least 300 people in every congressional district.

NCTA's member companies have a groundbreaking history and equally impressive vision for the future, emboldened by a spirit of innovation, creativity and passion to be the best.

NCTA seeks a pro-active, confident Department Coordinator who will provide confidential and high-level administrative support to the Senior Vice President, attorneys, and staff in the Legal Department.

_ Essential Functions__:

_**- Coordinates internal and external meetings, conference calls, and Zoom meetings including monthly Legal Regulatory Lunches and Monthly Programmer Lunches with member company representatives and meetings with FCC staff.

• Drafts correspondence; proofread documents with high degree of accuracy; prepares correspondence for SVP's signature.
• Maintains and regularly updates department's corporate, program network, Washington counsel, FCC and other committee and working group lists.
• Maintains logs of department's dues and subscriptions.
• Processes all legal bills and invoices, including those from outside counsel and consultants.
• Maintains and reconciles expense reports for SVP and other department attorneys and staff.
• Assists with the production and filing of comments and pleadings.
• Handles special projects for attorneys and other staff.
• Compiles updates to the Board Book and weekly department reports.
• Works with SVP during budget review process.
• Updates Department library.
• Makes travel arrangements for SVP.
• Ensures confidentiality of department information.
• Performs other duties as assigned.

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Background/Skills/Abilities Preferred_
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• Legal secretarial or paralegal experience preferred.
• Excellent calendar management skills, including the coordination of complex meetings requiring interaction with both internal and external executives and assistants
• Advanced skills in MS Office Suite, particularly Outlook and PowerPoint
• Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Demonstrated ability to deal with confidential/sensitive matters in a discrete and professional manner
• Excellent verbal and written communications
• A selfstarter that takes initiative and is a team player

This position normally operates in a professional office environment.

However, remote work may take place due to COVID-19 and any other pandemic or for any reason as determined by NCTA's CEO.

What we offer

NCTA believes that diversity of experience and perspective are strengths and seeks to continue to grow a highly committed, skilled, and collaborative staff.

In addition to a highly competitive salary and bonus program, and a platform of extensive benefits, NCTA is committed to the development and overall wellbeing of our team members.

We offer traditional (medical, dental, vision, flexible spending, life, AD&D, LTD, STD) and enhanced benefits such as parental leave, a wellbeing program, health advocate service, employee assistance program and commuting benefits.

We also offer a robust 401k plan, a generous paid time off plan, paid holidays, and a paid winter break.

Equal Opportunity Employer

• We at NCTA are committed to building a culture where diverse people, ideas, and experiences are welcomed, included, and celebrated; where our employees can thrive as they bring their best authentic selves to work every day. NCTA provides equal employment opportunities to all applicants without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic information, disability, matriculation, political affiliation or veteran status in accordance with applicable federal, state and local laws governing nondiscrimination in employment._

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Only applicants who submit a cover letter and resume will be considered._