Staffing Clerk - Panorama City, United States - Kaiser Permanente

Kaiser Permanente
Kaiser Permanente
Verified Company
Panorama City, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Summary:

Provides administrative staffing, scheduling and payroll support to department under general guidance and supervision of the department administrators.


Essential Responsibilities:


  • Coordinates department/unit to include: daily staffing needs, making reassignments, calling replacement personnel, and canceling personnel according to established procedures.
  • Computes and recaps hours worked on assigned timecards.
  • Resolves discrepancies or problems by referring to master schedules or appropriate supervisor.
  • Works closely with the Staffing Office to resolve variances in the Master Schedule.
  • Recharges hours from one cost center to another.
  • Responds to questions from employees regarding timecard computations; payroll deductions and paycheck discrepancies, or refers person to appropriate department for assistance.
  • Completes payroll adjustment form indicating payroll error on employees paycheck and forwards to appropriate supervisor for approval.
  • Types and adjusts weekly and monthly staffing schedule and documents all changes at time of occurrence.
  • Gathers data and prepares routine reports, as requested by Supervisor; may prepare statistical reports for area.
  • Assists in maintaining attendance records for all unit personnel, recording tardiness, sick leave, vacation, leaves of absence, overtime, etc.
  • Forwards timecards and transmittal to payroll for processing; receives and distributes paychecks and new timecards upon receipt.
  • Answers incoming telephone calls for office, answers routine inquiries regarding staffing procedures, refers other calls to supervisors.
  • Maintains and monitors file on licenses/renewals for all licensed personnel.
  • Notifies personnel of impending license expiration and follows up on late receipts of renewals.
  • Files a variety of documents including memorandums, letters, and personnel transaction forms.
  • Performs related duties, as assigned.
  • Must be available to work Variable shifts depending on the needs of the Department.

Basic Qualifications:

Experience

  • N/A.
Education

  • High School Diploma or General Education Development (GED) required.
License, Certification, Registration

  • N/A

Additional Requirements:


  • Administrative and organizational skills such as scheduling, payroll, and report preparation required.
  • Typing skills: 25 words per minute.
  • Experience in Customer Service.
  • Experience with Multitasking.
  • Experience with courtesy in dealing with irate customers.
  • Working knowledge of basic computer skills required.
  • Knowledge of medical terminology.
  • Must be able to work in a Labor-Management Partnership environment.

Preferred Qualifications:


  • Word processing skills: 55 WPM preferred.

Notes:


  • This is an on call position, days and hours may vary.

PrimaryLocation :
California,Panorama City,Panorama City Medical Center

HoursPerWeek : 1


Shift :
Day

Workdays :
Mon, Tue, Wed, Thu, Fri, Sat, Sun,

WorkingHoursStart : 06:00 AM

WorkingHoursEnd : 02:30 PM


Job Schedule :
Call-in/On-Call


Job Type :
Standard


Employee Status :
Regular

Employee Group/Union Affiliation :
B01|SEIU|Local 399

Job Level :
Individual Contributor

Job Category :
Administrative & Support Services

Department :
Panorama City MOB #- Admin Supp-Nursing Staff Ofc - 0801

Travel :
No
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