- Excellent verbal and written communication
- Exceptional Work Ethic
- Thick Skin and Respect for themselves, clients, and office mates
- Outstanding organizational and problem-solving skills
- Ability to walk for an hour at a time
- Reliable Transportation
- Assist the Community Manager in administrative tasks such as maintaining records, processing homeowner inquiries, and managing correspondence.
- Help prepare and distribute meeting agendas, newsletters, notices (ei, Violations, Budgets, Audits, Special mailers), meeting punchlist(s), and minutes from board meetings.
- Distribute Board Packets as necessary at the direction of the Community Manager.
- Process architectural requests:
- Take receipt of architectural applications; review for completeness and ensure all submittal requirements are met.
- Process to and from Committee/Architect; issue approval or denial letters as directed.
- Maintain organized architectural files and log up to date
- Maintain Workorder log
- Maintain an updated profile sheet/portfolio for each account at the direction of the Community Manager.
- Provide administrative assistance to the Community Manager
- Perform other duties as directed by the Community Manager
- Support financial management activities including collecting homeowner dues, and architectural fees.
- Assist in preparing budgets under the guidance of the Community Manager.
- Serve as a primary point of contact for homeowner inquiries and concerns, providing timely and courteous responses. (ei. Phone calls and emails)
- Communicate effectively with homeowners, vendors, and board members to address issues and coordinate services.
- Be able to relate to the many diverse cultures, personalities and temperaments within the community and resolve business and homeowner problems in an ethical and professional manner.
- Provide telephone coverage and respond to customer service request
- Assist in coordinating and scheduling work orders for maintenance such as landscaping, janitorial, and repairs to ensure the communities are well-maintained.
- Ensure the workorder status log is up to date.
- Responsible for the distribution of keys/transponders/ remotes/fobs or other devices used by residents to access the community facilities.
- Monitor property conditions and report any maintenance issues to the appropriate personnel for prompt resolution.
- Assist in enforcing HOA rules and regulations by creating violation letters and distributing them to owners/residents, issuing fines as necessary, and documenting actions taken in violation logs.
- Work collaboratively with the Community Manager and Board to develop and update community policies as needed.
- Support Community Manager by securing quotes, overseeing work quality, and ensuring compliance with contracts.
-
Vertical Careers, Inc. San Juan Capistrano, United StatesSenior Financial Reporting.The position is responsible for the preparation of key activities and reconciliations supporting the monthly close, financial reporting process, general ledger account analysis reportsESSENTIAL DUTIES AND RESPONSIBILITIES:Prepare transactional journal e ...
-
Ultra Heating & Cooling LLC Mission, United StatesJob Description · Job DescriptionThe Service Technician we select will be able to run demand service and planned service as needed. Technician job responsibilities are: equipment maintenance & repair, identify current/potential problems during the maintenance/repair visit that af ...
-
Interstate Personnel Brea, United StatesJob Description · Job DescriptionJob Title: Senior Engineering Supervisor-Location City of Industry · Reports To: Senior Maintenance Engineering Manager · FLSA Status: Non-Exempt · POSITION SUMMARY · The Senior Engineering Supervisor is responsible for leading the Mechanic/Electr ...
-
Real Estate Broker-Associate
3 weeks ago
KW Laguna Laguna Niguel, United StatesAre you looking for a leadership opportunity where you get to develop and grow a team the right way? We're expanding teams and looking for an associate broker who wants to grow a team of real estate agents into top producers. You'll be responsible for your own team: growing, over ...
-
Part time caregiver for a Lady in Laguna Niguel
2 weeks ago
Origins Home Health Care Laguna Niguel, United States Part timeCome work for a growing company that will value you Feel like part of the family. Be heard and listened to about your needs. Paid training included. · We are in need for a part time caregiver to work 4 hours a day in Laguna Niguel. If you are caring, compassionate, reliable and t ...
-
Two's Teacher
12 hours ago
Learning Care Group Laguna Niguel, United States Full timeFull-time, Part-time, Same Day Benefits, 401k Match, Career Growth, & More · This is more than a Daycare job, it's a journey of personal growth You won't have to worry about tuition fees- we've got that part covered In as little as 6 months you can go from an aspiring educator to ...
-
gmit
3 weeks ago
CAVA - California Laguna Niguel, United States Full timeGeneral Manager in Training · At CAVA, we make it deliciously simple to eat well and feel good every day. We are guided by a Mediterranean heritage that's been perfecting how to eat and live for four thousand years. We prioritize authenticity, curiosity and the pursuit of excell ...
-
Flexible Part Time Hours for Caregivers
3 weeks ago
Senior Helpers Orange County CA Laguna Niguel, United States Full time, Part timeAbout Senior Helpers: "A Great Place to Work" Certified 6 Year's Running · Are you looking for a part-time job that offers flexibility and the opportunity to make a meaningful difference in someone's life? We are seeking compassionate and reliable Caregivers who can provide high- ...
-
Aurora Innovations Ladera, United StatesAt Ladera, you can find ORAFOL products all over the world: on airplanes, cars, road signs, safety vests, and much more. Our commitment to ourselves is not only to never stand still, but to continuously develop our products. As specialists in plastic finishing, we are looking for ...
-
Sales and Service Associate
2 weeks ago
24 Hour Fitness Laguna Niguel, United States Full timeFULL-TIME Part-time · LOCATION 27921 La Paz Road Laguna Niguel CA 92677 · Who we are · At 24 Hour Fitness, we are dedicated to our mission of creating a healthier, happier world. We are passionate about providing a fitness community that is accessible, affordable, and welcoming ...
-
Hardware Engineer
2 weeks ago
Velocity Enterprises Mission, United StatesWorking in an international company means being a part of exciting projects and having a variety of opportunities to personally grow within a great network. We are looking for a new team member for the following position: Hardware Engineer (m/f/d) to manage and lead projects in t ...
-
Junior PHP Fullstack Developer
2 weeks ago
Omega Ventures Mission, United StatesWelcome to a unique PHP community. Here, you have the opportunity to take your career to the next level. We not only offer exciting projects, but also an environment where you can feel comfortable and grow. Our company is an innovator in the ecommerce sector. We place great impor ...
-
Inside Sales Representative
3 days ago
Ganahl Lumber San Juan Capistrano, United States Full timeInside Sales Representative · Ganahl Lumber San Juan Capistrano currently has an Inside Sales career opportunity for an experienced sales professional, who is knowledgeable in the construction industry. This is an opportunity to work in a fast paced sales environment where relat ...
-
Group Housing Billing Coordinator
2 weeks ago
Marriott International, Inc San Juan Capistrano, United StatesJob Number · Job Category Finance & Accounting · Location Inn at the Mission San Juan Capistrano Autograph Collection, 31692 El Camino Real, San Juan Capistrano, California, United States VIEW ON MAP · Schedule Full-Time · Located Remotely? N · Relocation? N · Position Type Non- ...
-
Project Implementation Staff/Employee
2 weeks ago
Apex Dynamics Las Flores, United StatesSÜDWERK is committed to implementing the energy transition in Germany. We take on all services related to the planning and implementation of renewable energies. Our continuously growing interdisciplinary team is the foundation of our success, working together in an open and highl ...
-
Delivery driver
2 weeks ago
Apex Solutions Las Flores, United StatesAbout Us · SLK Medical was established in 2004 as a subsidiary of SLK Vertriebsgesellschaft. We are an innovative company in the field of medical technology, with a focus on providing products and solutions for the prevention and treatment of pressure ulcers in clinical settings. ...
-
Guest Service Support Expert
1 week ago
Marriott International, Inc San Juan Capistrano, United States Part timeAdditional Information Server Attendant, Pay: $17.00/hour · Job Number · Job Category Food and Beverage & Culinary · Location Inn at the Mission San Juan Capistrano Autograph Collection, 31692 El Camino Real, San Juan Capistrano, California, United States VIEW ON MAP · Schedule ...
-
Veterinary Medical and Surgical Group Orange County San Juan Capistrano, United StatesVeterinary Medical and Surgical Group in Orange County (VMSG-OC) is currently seeking an energetic, compassionate, and progressive Board-Certified Internist or Residency Trained Veterinarian to join our growing, dedicated & established IM team. We are looking for a highly motiv ...
-
Technical Editor
2 days ago
Yorke San Juan Capistrano, United StatesJoin Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout California. Our mission is to solve environmental compliance problems for industrial and governmental/infras ...
-
Jr Accountant- full time
3 weeks ago
Ensign Services San Juan Capistrano, United States Full timeEnsign Services, Inc. ("ESI") is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 300 facilities in the long-term care continuum that employ over ...
Assistant Manager for well-established and Growing company - Laguna Niguel, United States - BHE Management Corporation
Description
Job Description
Job DescriptionWe are currently seeking a reliable, ethical, personable and stable person to assist with full time HOA Assistant Manager duties.
Ideally, the candidate will live within 20 miles of our office, which is located in Laguna Niguel, California.
Qualifications:
Overview
The Assistant Community Manager will work closely with the Community Manager to oversee the day-to-day operations of multiple homeowner associations, ensuring efficient management and fostering positive relationships within the communities.
Responsibilities
1. Administrative Support:
Assist the Office with phone coverage.
2. Financial Management:
3. Communication and Customer Service:
4. Property Maintenance:
5. Enforcement of HOA Rules and Regulations:
6. Vendor Management:
Position Type:
Full-time, with occasional evening hours required for community meetings and meeting deadlines at the Community Manager's direction.