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    COSS County Administrative Assistant - Raleigh, United States - North Carolina State University

    North Carolina State University
    North Carolina State University Raleigh, United States

    3 weeks ago

    Default job background
    Description

    Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state.

    We are the model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians.

    While our employees are located in NC County offices, they reap the benefits of employment at NC State University.


    Some of our benefits include:

    • Paid time off
    • Paid tuition
    • Health Insurance
    • Flexible Scheduling
    • Retirement Savings
    • Supplemental Benefits Programs
    • WolfPerks
    You Belong Here At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ) and learn more about what makes NC State the best place to learn and work for everyone.

    The County Administrative Assistant is a member of the staff of the North Carolina Cooperative Extension (NCCE).

    The County Administrative Assistant's primary responsibility is to provide support to the County Extension Director and other staff as assigned.

    The County Administrative Assistant cooperates with colleagues in the NCCE and county leaders in performing assigned responsibilities. The performance of assigned responsibility is governed by the philosophy, objectives, policies, and procedures of the NCCE.

    Primary Function of Organizational Unit


    North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University.

    Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina citizens.

    To learn more about Buncombe County Cooperative Extension, visit

    Other Work/Responsibilities

    Duties and Responsibilities


    The County Administrative Assistant position provides office support and leadership, under supervision, to the Extension staff and does related work as required to support educational programs in a variety of areas.


    Responsibilities include providing administrative support for the County Extension Director and other staff in program areas including Agriculture, Horticulture, 4-H and Family and Consumer Science.

    Position interacts with other county departments (Human Resources, Finance, Budget, etc.) to ensure effective relationships with county government.


    The County Administrative Assistant will work with the County Extension Director to develop and effectively manage the county and NCSU Extension budget and on-going financial procedures as well as maintaining grant fund budgets.

    Responsible for submitting all volunteer background checks and maintaining appropriate records.

    Work with electronic travel, leave, and reporting systems.


    Perform office support duties of file management, purchasing and maintaining office supplies, reviewing/screening mail, and processing outgoing mail (including mass mailings).


    The successful candidate will provide customer service to call-in and walk-in clientele and should have the ability to respond to diverse clientele.


    Marketing Extension programs and success through creation of reports, maintaining and updating the website, social media and all other communication outlets.

    Creation of educational materials and newsletters. Assist Agents in creating program announcements and other event promotion materials.

    Supervisory

    Number of Permanent Employees this Position Supervises N/A Percent of Time Spent N/A

    Requirements and Preferences

    Identify if the Position is Mandatory / Essential / Key Not Applicable Work Schedule 8:00am - 5:00pm; Monday - Friday Minimum Experience/Education

    Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

    Department Required Skills


    An extensive knowledge of computer applications is required including Word, Excel, Google Suite, and must have a willingness to learn new relevant software programs as they become essential.

    Must be highly motivated and have strong organizational skills and the ability to multi-task.

    Must be dependable, prompt, and efficient in roles and responsibilities.

    Must possess strong written and oral communication skills.

    Must be understanding of and able to maintain confidentiality, especially as it relates to HR issues.

    Must have effective time management skills and be able to prioritize tasks.

    Preferred Years Experience, Skills, Training, Education

    n/a

    Required License or Certification

    n/a

    Valid NC Driver's License required? Yes Commercial Driver's License Required? No Physical Required? No List any other medical/drug tests required

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