Executive Assistant, Corporate - Brentwood, United States - QualDerm Partners LLC

QualDerm Partners LLC Brentwood, United States

3 weeks ago

Description

Job Type

Full-time

Description

QualDerm Partners is currently recruiting for an Executive Assistant. This role will support all Executive Team members and manage the day-to-day office activities by providing administrative assistance.

Successful candidates will be detailed oriented, able to work in the Brentwood, Tennessee office, and able to successfully execute multiple tasks with clear direction and minimal oversight.

This is the ideal opportunity for an individual looking for a diverse role in a fun, fast-paced environment.

Essential Duties and Responsibilities

Provides administrative support for multiple executives (approximately 8) in a proactive fashion, including scheduling meetings among various leadership calendars, booking travel, and reporting expenses.
Orders and maintains standard office supplies and services.
Assists in the creation, formatting, and distribution of reports, agendas, PowerPoint presentations, correspondences, notices, and other documents.
Supports administrative Board and related committee activities including scheduling and compiling and distributing pre-meeting packets.
Arranges meetings, programs, events, and conferences by managing logistics, disseminating information or invitations, coordinating speakers, catering, and rooms, and controlling budget.
Creates and maintains various databases, spreadsheet files, organizational records, and governance materials.
Provides data entry and management support for licenses, certifications, vendor accounts and similar registrations.
Assists with the processing and management of files and assists in contract management, including execution and filing.
Supports and coordinates company initiatives and special projects, as directed.
Accepts and responds to organizational phone calls, emails, and traditional mail, including routing accordingly to ensure all communications and correspondences reach the intended recipient.
Acts as QualDerm ambassador, establishing strong internal and external working relationships.
Works with Executive Team members to implement best practices and new organizational tools to increase efficiency.
Performs other duties as assigned.

Qualifications

Strong MS Office proficiency, especially MS PowerPoint, MS Word, and MS Excel.
Attention to detail and ability to create and format high-quality business documents.
Excellent time management and organizational skills.
Eager to help with friendly disposition to serve as the face of the company at the front desk.
Strong interpersonal and communication skills, both written and oral.
Demonstrated ability and desire to interface with senior management and external parties.
Ability to meet deadlines in a fast paced, high-growth, results-oriented environment.
Ability to collaborate and work in a team environment.
Accepting of requirements to maintain strict confidentiality with sensitive information.
Ability to adapt quickly to changing priorities, identifies conflicts, and proactively suggests resolutions.
Travel may be required, minimal if any.

Education and/or Experience

High School Diploma.
Notary Public or confirmation to secure
Five or more years in an office setting supporting multiple executives.
Relevant education may substitute experience requirement.

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