Executive Assistant - Charlestown - Edward Mann

    Edward Mann
    Edward Mann Charlestown

    3 days ago

    Description

    Position Overview:

    We are seeking a highly organized and proactive Executive Administrator to support our executive team. The ideal candidate will possess exceptional communication skills, attention to detail, a business development mind-set, and the ability to manage multiple priorities in a fast-paced environment.

    Key Responsibilities:

    • Provide comprehensive administrative and operational support to the executive team, including by acting as the key point of contact and as a trusted partner.
    • Lead event planning, including developing proposals and managing logistics for the annual all-hands meeting, and in-person board and leadership meetings.
    • Support the legal, transactions, and operations teams by maintaining organized and efficient online file systems.
    • Prepare, edit, proofread, and distribute presentations, reports, and marketing materials to support executive team and company objectives.
    • Manage logistics for the executive team, including complex calendar coordination, travel arrangements, meeting scheduling, and expense reporting.
    • Provide administrative support for the investor and board member portal (Diligent).
    • Handle sensitive and confidential information with exceptional discretion, professionalism, and integrity.
    • Assist with project management and track progress on key initiatives.
    • Conduct research and compile data for special projects, strategic initiatives, and company-wide process improvements.
    • Anticipate executive needs, proactively solve problems, and contribute to team culture, efficiency, and organizational success.
    • Work with members of the executive team to elevate their professional visibility (e.g., conference speaking opportunities, industry panels, media profiles, and LinkedIn presence).
    • Support the onboarding process for new hires.

    Qualifications:

    • Bachelors degree in business administration or related field preferred.
    • 5+ years of experience in an administrative support role, preferably supporting senior executives.
    • High level of professionalism, integrity, and discretion.
    • Strong proficiency in LinkedIn and other corporate social media.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
    • Experienced with preparing, managing, and updating marketing and corporate development materials.
    • Excellent written and verbal communication skills.
    • Strong organizational skills with the ability to multitask and prioritize effectively; project management is a plus.

    Benefits:

    • Competitive salary and benefits package.
    • Opportunities for professional development and career growth.
    • Medical and dental insurance.

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