Administrative Assistant - Lexington - Aquila Technology

    Aquila Technology
    Aquila Technology Lexington

    18 hours ago

    $38,000 - $65,000 (USD) per year *
    Description
    Administrative Assistant
    Location: Hybrid but must be within 100 miles from Lexington, MA. Onsite work required 3 days week with the remaining time remote.
    Clearance Level: Must be able to obtain an Interim/Active Secret Clearance- Must Be US Citizen to apply
    At Aquila Technology, you will see our team's passion every day, whether we are building a robust, policy-compliant IT system or stress-testing a system to identify gaps and security vulnerabilities. To own the advantage, we ensure our team owns results and gets the work done right the first time by deploying smart, purposeful solutions that work. Aquila is the right people with the right skills driving the right outcomes. We call this the Aquila Advantage.
    About the Role:
    Aquila Technology is seeking a Administrative Assistant to join our team in supporting one of the country's premier defense research organizations. The team is looking for a Administrative Assistant who is able to work with the companies HRIS Team.
    Must Have
    • 3 years - Administrative support experience
    • 3 years - Data entry experience
    • 3 years - Experience generating reports and analyzing data
    • 3 years - Program/Project Management OR Analysis
    • 3 years - Experience with process maps/workflows to improve efficiencies
    • 3 years - Adobe software (Acrobat, InDesign)
    • 3 years - MS Suite (Excel, ppt)
    • Strong customer service skills and communication
    • Strong Verbal and Written Communication
    • Time Management
    Nice to Have
    • Degree Level: Bachelor's Degree
    • SAP HCM experience (Human Capital Management)
    • Software Tools
    • ServiceNow
    Responsibilities:
    • Provide administrative and customer service support to the HR Information Services (HRIS) team and the company Workforce Service Center.
    • Perform data entry and maintenance in SAP HR system components, supporting key processes such as onboarding, time management, payroll, personnel and benefits administration, organizational management, relocation, and off-boarding.
    • Provide first tier application support for HRIS self-service web applications
    • Assist with basic data reporting/charting and data quality management, including ad hoc and routine data audits in support of HRIS and WSC processes.
    • Participate in business systems and process analysis, creation and execution of test scripts related to system enhancements, and maintenance of system and process documentation.
    • Assist company personnel over the telephone, via e-mail, and remote/in-person with the aforementioned areas.
    • On a daily basis may interaction with company Division, Department, Group, and Campus representatives as questions and issues as they arise.
    • Perform complex employment transactions in SAP while applying associated business process and system integration logic.
    • Review and understand company HR policies in order to answer questions associated with employment
    Required skills:
    • Must have excellent customer service and interpersonal skills and be able to perform tasks independently in an active and fast-paced office.
    • Must possess initiative, ability to multitask and a high level of attention to detail.
    • Must possess a strong sense of responsibility, professionalism, and work cooperatively in a team environment.
    • Must possess strong and professional written communication skills.
    • Candidates must use discretion, tact and good judgment managing sensitive personnel information.
    • High School diploma is the minimum level of education.
    • Three (3) years minimum relevant experience.
    • Strong data entry experience
    • Experience spotting data errors and troubleshooting data entry errors
    Preferred Skills:
    • Experience with SAP HR transactions.
    • Familiarity with ServiceNow (HR Service Delivery)
    • Currently enrolled in an HR Degree program.
    Benefits and Perks:
    Aquila team members experience the opportunity to be part of a fast-paced, customer-focused, and technically innovative work environment. Aquila strives to deliver the best of the best in technical services to our customers. Candidates that possess a love for technical challenges, a desire to constantly learn, and the desire to establish themselves as critical players within a team will enjoy calling Aquila Technology home.
    Our Perks Include:
    PTO - 15 days (vacation/sick) 10 paid holidays - 6 standard (New Year's, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas) - 4 floating holidays prorated based on your day of hire:
    • 1.5 paid days, or 12 hours, for approved volunteer work
    • 1 week of paid maternity/paternity LOA after 1 year of Full-time employment
    Tuition & Training Reimbursement - 5K annually for pre-approved, Eligible full-time team members who have completed a minimum of six (6) months of employment may apply for tuition reimbursement for approved, job-related courses taken through an accredited college or university. Team members must achieve a grade of "B" or better to qualify for reimbursement.Aquila will reimburse up to $5,000 per fiscal year for tuition expenses only. Expenses related to training programs, certifications, books, materials, meals, transportation, or other non-tuition costs are not eligible under the Tuition Reimbursement Program. All tuition reimbursement requests must be submitted to and approved by the team member's Manager prior to course registration. Reimbursement will be issued upon successful course completion and submission of final grades and proof of payment.
    401K with Fidelity - Eligible to participate following 90 days of employment. Company match on employee contribution:
    • $1/$1 up to 3%, then .50 cents / $1 for 4th and 5th %s
    • Fully vested from day one
    • Company match does not apply to catch-up contribution
    Cell Phone & Internet Reimbursed up to $150 monthly to cover cell phone, data, and home internet expenses. Aquila Technology will reimburse team members who work from home ONLY for cell phone/mobile device fees for work-related communications and/or operations each month. Employees eligible for this benefit must work remote 2 days a week or more to qualify.
    Buy Your Own Device (BYOD) - Team members are eligible for reimbursement of up to $1,500 every three (3) years for the purchase of electronic equipment used to access corporate services. To qualify for this benefit, employees must have completed a minimum of six (6) months of employment and must agree to and sign the Device Minimum Configuration Form prior to reimbursement. Electronic devices eligible under the Buy Your Own Device (BYOD) program are limited to cell phones, laptops, and tablets.
    Clearance Level: Interim clearance is sufficient for start
    Work Location: Position will be 3 days onsite/wk with the remaining time remote.
    Interview Process: procedures will consist of an initial zoom screen and then a second round Zoom panel interview.
    * This salary range is an estimation made by beBee
  • Work in company

    Administrative Assistant

    Only for registered members

    Provides administrative and clerical support for Clinical Support Services. · ...

    Lexington, KY

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Crandall Corporation is seeking an Administrative Assistant to join our growing team.  · This position is crucial in supporting our daily operations and contributing to a positive and efficient work environment. · Candidates should be able to provide assistance to office staff, c ...

    Lexington $38,000 - $65,000 (USD) per year Full time

    1 week ago

  • Work in company

    Administrative Assistant

    Only for registered members

    The ETAS Inc. has upcoming opportunity for Administrative Assistant (Direct Hire) position at our office in Lexington KY. · ...

    Lexington, KY

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    · We are looking for an Administrative Assistant/Data Entry Receptionist to assist with a variety of administrative responsibilities. This person needs to be able to handle busy phones and provide top-notch customer service to our Clients. This person must be eager, friendly and ...

    Lexington-Fayette, Kentucky, United States $38,000 - $65,000 (USD) per year

    1 week ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking a highly organized and professional Administrative & Finance Coordinator to support our plant operations. · ...

    Lexington, KY

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking a reliable detail-oriented Part-Time Administrative Assistant to support our day-to-day financial and administrative operations. · Maintain accurate financial records using QuickBooks · Manage Accounts Payable including entering bills and scheduling payments · ...

    Lexington, KY

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    The Administrative Assistant will be responsible for acting as main point of contact for directing internal and external customers in person and via other communication systems such as phones. · The ideal candidate will have a friendly and easygoing personality while also being p ...

    Lexington, KY

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    · Overview · Gray AES is looking to add an Administrative Assistant to their Lexington, KY office · Responsibilities · Why Gray AES? · Gray is a family-owned, fully integrated global service provider specializing in engineering, design, construction, digital, equipment manufactu ...

    Lexington $38,000 - $65,000 (USD) per year

    3 days ago

  • Work in company

    Administrative Assistant

    Only for registered members

    · Overview · Gray AES is looking to add an Administrative Assistant to their Lexington, KY office · Responsibilities · Why Gray AES? · Gray is a family-owned, fully integrated global service provider specializing in engineering, design, construction, digital, equipment manufactu ...

    Quality St Lexington, Kentucky, United States $38,000 - $65,000 (USD) per year

    2 days ago

  • Work in company

    Medical Administrative Assistant

    Only for registered members

    Overview: · As a Medical Administrative Assistant, you will be crucial in supporting the administrative and data management functions within a pathology department or medical facility. Your responsibilities will primarily revolve around organizing, managing, and maintaining medi ...

    Big Run Rd Lexington, Kentucky, United States $100,000 - $120,000 (USD) per year

    10 hours ago

  • Work in company

    Accounting Administrative Assistant

    Only for registered members

    VITAL TEARS · POSITION DESCRIPTION · POSITION TITLE: · Administrative Assistant -- Accounting · FLSA STATUS: · Non-Exempt · REPORTS TO: · CFO · EFFECTIVE: · DEPARTMENT: · Accounting · SCHEDULE: · 8:30 a.m. – 5:00 p.m. · POSITION SUMMARY: · This role has two major areas of support ...

    Lexington, KY $38,000 - $58,000 (USD) per year

    12 hours ago

  • Work in company

    Legal Administrative Assistant

    Only for registered members

    Dinsmore is seeking a Legal Administrative Assistant at our Lexington, KY location who will support multiple attorneys or paralegals in connection with tax, benefits, and wealth planning and corporate law. · We are dedicated to building a dynamic, client-focused Firm recognized f ...

    Lexington, KY

    1 month ago

  • Work in company

    Legal Administrative Assistant

    Only for registered members

    We are seeking a Legal Administrative Assistant at our Lexington KY location who will support multiple attorneys and/or paralegals in our Commercial Litigation practice group. · File and client management formatting proofreading and editing of documents online filings time entry ...

    Lexington, KY

    1 month ago

  • Work in company

    Administrative Services Assistant

    Only for registered members

    Job Title · Administrative Services Assistant · Requisition Number · RE53250 · Department Name · 8H800: Engineering Technology · Work Location: · Lexington, KY · Grade Level · 42 · Salary Range · $ /hour · Type Of Position · Staff · Position Time Status · Full-Time · Required Edu ...

    Lexington, KY $38,000 - $62,000 (USD) per year

    1 week ago

  • Work in company

    Student - Administrative Assistant

    Only for registered members

    Job Title · Student - Administrative Assistant · Requisition Number · SE04343 · Department Name · 3J5SE: Student Employment · Work Location: · Lexington, KY · On Campus/Off Campus · Off Campus · Salary Range · $15-20 · Type Of Position · Student · Position Time Status · Part-Time ...

    Lexington, KY $32,000 - $52,000 (USD) per year

    1 week ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Broadway Baptist Church in Lexington, Kentucky is searching for a part-time administrative assistant - 25 hours a week. If you're interested, email Kelly King at: · Pay: $ $26.78 per hour · Work Location: In person · ...

    Lexington, KY $38,000 - $65,000 (USD) per year

    4 days ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Administrative Assistant Job summaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations during tax season. · ResponsibilitiesManage front desk responsibilities, including greeting visitors and answering multi-line phone ...

    Lexington, KY

    3 weeks ago

  • Work in company

    Receptionist/Administrative Assistant

    Only for registered members

    We are looking for a Receptionist / Administrative Assistant to provide a professional and welcoming front-desk experience while supporting facilities operations, · executives, and cross-functional teams with administrative coordination and office support. · ...

    Lexington, KY

    1 month ago

  • Work in company

    Administrative Services Assistant

    Only for registered members

    The College of Design is seeking a detail-oriented Payroll Coordinator to join our College Centralized Business Office team.Supports the College's payroll operations through payroll processing, position coordination, and HR data management. · Provides back-up support for college ...

    Lexington, KY

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    JMT's Lexington KY Administration Team is seeking an Administrative Assistant to be responsible for office administration tasks. · This is a full-time in-office opportunity. ...

    Lexington, KY

    2 weeks ago

  • Work in company

    Administrative Assistant I

    Only for registered members

    Description · Job Function Statement: · Position is responsible for the day to day support for a work unit. Coordinates with other parts of Council to ensure program outcomes. · Qualifications · High school diploma or a GED is required. Post-secondary or specialized training pref ...

    W HIGH STREET Lexington, Kentucky, United States $38,000 - $65,000 (USD) per year

    1 week ago

Jobs
>
Administrative assistant
>
Jobs for Administrative assistant in Lexington