Facilities Manager - Portland, United States - Fora Health

Description

Job Description

Job Description
The mission of Fora Health is to work with individuals, families and communities to create freedom from addiction. We are committed to providing a wide range of accessible, coordinated and well‐integrated services that benefit the community and support our clients to recover and to maintain recovery from addiction. To maintain an organizational culture which supports the mission, each employee will, at a minimum:

• Have a basic knowledge of substance use disorders.
• Recognize the importance of family, social networks, and community systems in the treatment and recovery process.
• Respect the diversity and uniqueness of each person and organization we serve.
• Recognize that a healthy work environment is maintained through the practice of mutual respect and healthy self-care.
• Uphold the highest standard of customer service to Patients, referents, staff and all community partners.

The Facilities Manager supports all physical plant activities of the Fora Health facilities.

POSITION SUMMARY
The Facilities Manager provides support services to all staff members and clients in such a way that Fora Health, Inc. can fulfill its mission. The Facilities Manager will be responsible for the ongoing maintenance and repairs of all Fora Health facilities with the guidance of the Facilities Director, the Facilities Manager ensures that all facility related issues involving maintenance, janitorial, and laundry are addressed and documented in a timely manner.

ESSENTIAL JOB FUNCTIONS
General role responsibilities

• Manages the Cherry Blossom facility custodian team and laundry supervisor. Meets regularly (once on a weekly bases), develops and coaches' employees to improve productivity, creativity and quality of services.
• The Facilities Manager participates in the monthly Health and Safety Committee Meetings, providing input in regard to monthly, and yearly inspections and tests.
• The Facilities Manager oversees preventative maintenance and coordinates vendors when appropriate.
• Assures support and assistance to all programs when possible (often outside the realm of "maintenance" in order to assure livability of patients and improve working environment of employees.) Continually communicates and collaborates with all programs to ensure programs areas are clean and in good working order.
• Manages maintenance and janitorial services and staff.
• Responsible for coordinating and conducting building inspections.
• Will attend the "community concerns" meetings in residential at least once a month for both Mazama & Cascade or otherwise needed.
• Oversees and coordinates agency vehicle maintenance.
• Must qualify for and complete the driving training to be able to drive Fora Health vehicles.
• Establishes strong ties, good working relationships and open communication with the Senior Director of Operations & Compliance, Executive Director, and CFO
• All Maintenance personnel
• All vendors

General

• Works closely with management and staff to develop and maintain a working relationship that enhances the three primary goals of Revenue expansion, Quality Improvement, and a functional, attractive living and work environment.
• Demonstrates good judgement in providing day to day service to programs and management.
• Participates actively in improving management and staff interaction

ADDITIONAL JOB RESPONSIBILITIES

• Manages custodial/ maintenance and laundry Supervisor teams.
• Conduct preventative maintenance on all facilities and systems.
• Respond to all facilities related grievances at the adult building.
• Troubleshoot and conduct minor repairs.
• Conduct safety inspections and routine inspections of installed fire/life/safety systems.
• Move furniture in administration and residential, as needed.
• Work on ladders, both step and extension ladders.
• Work on ladders, both step & extension.
• Replace and re-key locks and doors as needed.
• Work and develop good working relationships with outside vendors and contractors as needed.
• Maintain building and grounds free of litter and debris.
• Review and respond to daily tasks.
• Identify and requisition needed house supplies.
• Regularly attend and provide input to Fora Health's Health & Safety Committee Meetings.
• Attend Administrative and other Team Meetings when asked to do so.
• Attend all mandatory trainings.
• Clean major structures and provide support to Custodial Service as needed. May include serving back-up custodian for tasks not outlined in service contract.
• Takes the lead on making sure the facilities team is on top of the day-to-day responsibilities.
• Communicates any facilities team needs to the Facilities Director.
• Plays a key role in helping manage time off / PTO requests.
• Other duties as assigned.

SUPERVISORY FUNCTIONS

• Directly supervises adult facilities maintenance and repairs team as well as the custodial and laundry teams.

QUALIFICATIONS

EDUCATION AND EXPERIENCE REQUIRED

• Minimum High School or GED
• Two or more years facility management in a residential or mental healthcare facility preferred.
• Experience working through conflict & issues related to facilities team.
• Strong interpersonal and communication skills
• Experience managing various agency inspections
• Experience working with vendors

OTHER REQUIREMENTS

• DHS Background Check Approval
• Successful completion of Drug Test upon hire
• Documentation of Tuberculin test and/or evaluation with negative results or evidence of non-communicability
• Two years of continuous sobriety

WORKING CONDITIONS

• This position generally works in an indoor office environment with infrequent travel between sites or to special events.
• Position requires some additional hours, including evening and weekend work due to facility requests or emergencies that may arise. Adjustment of work schedule may be required.

PHYSICAL DEMANDS

• Conversing with others in person and by phone
• Sitting and standing for long periods of time
• Moving from one area of the facility to another
• Bending
• Lifting and moving up to 50 pounds
• Ascending and descending stairs
• Working from a ladder

ABOUT FORA HEALTH

Looking for a meaningful career? At Fora Health, we employ a team of passionate, diverse and caring people who are committed to carrying out our mission to provide treatment, care and advocacy for all who are affected by substance use disorder. We are seeking dedicated individuals to join our experienced team of professionals in the fight to overcome the stigma of addiction and mental health. Come join one of Oregon's largest and most reputable providers of substance use disorder and co-occurring mental health treatment for adults

Fora Health is committed to providing a wide range of accessible, coordinated, and well-integrated services that benefit the community and support our clients to recover and to maintain recovery from addiction. To maintain an organizational culture which supports Fora's mission, each employee will, at a minimum:

1. Have knowledge of substance use disorders.
2. Recognize the importance of family, social networks, and community systems in the treatment and recovery process.
3. Respect the diversity and uniqueness of all people.
4. Recognize that a healthy work environment is maintained through the practice of mutual respect and healthy self-care.
5. Uphold the highest standard of customer service to clients, referents, and all community partners.

BENEFITS

• Regence BlueCross BlueShield medical insurance
• Comprehensive dental and vision insurance
• Employer-paid basic life and accidental death & dismemberment insurance
• Additional voluntary insurance (short-term disability insurance, supplemental group life insurance, accident & critical illness insurance, and pet insurance)
• Flexible Spending Account (FSA) for healthcare, dependent care and transportation costs
• 401K plan with Employer Matching up to 6%
• 4 weeks paid vacation, one floating holiday & sick leave
• 10 observed holidays, paid bereavement and paid jury duty days
• Flexible schedules
• Employee Assistance Program
• Discounted 24 Hour Fitness membership from $6.99/month
• One free employee meal on days worked at our Cherry Blossom location
• Online education tools for CEUs
• Critical shift compensation up to double hourly pay rate and shift premiums for certain positions
• Employee referral bonus
• Education grant program reimbursement for continuing education expenses after 90 days of employment
• Loan forgiveness for eligible medical and clinic positions
• Free parking at our two facilities

Employees may be eligible for education grants:

• National Health Service Corps (NHSC)
• NURSE Corps
• Public Service Loan Forgiveness (PSLF)

Fora Health is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Fora Health encourages applications from those who are in recovery. Please note that we require individuals in recovery to certify that they have at least two years of continuous sobriety upon hire.

Fora Health is a second chance employer and complies with applicable laws regarding consideration of criminal background for employment purposes. Fora Health conducts a background check for all positions upon offer of employment. Government regulations, contractual requirements, or the duties of certain jobs may require us to take appropriate action to address prior criminal convictions.

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