Administrative Assistant - Eagle Point

Administrative Assistant Business Office (Confidential) District Office · Join Eagle Point School District 9 Supporting the Financial, Operational, and Labor Integrity of Our District · Eagle Point School District 9 (EPSD9) is seeking a highly skilled, detail-oriented Administrat ...

Job description

Administrative Assistant Business Office (Confidential) District Office

Join Eagle Point School District 9 Supporting the Financial, Operational, and Labor Integrity of Our District

Eagle Point School District 9 (EPSD9) is seeking a highly skilled, detail-oriented Administrative Assistant to support

the District Business Office. This confidential position plays a critical role in labor relations support, financial analysis,

Workers' Compensation Coordination, Procurement Compliance, And Executive-level Administrative Functions.

About Eagle Point School District 9

Located in the scenic Rogue Valley of southern Oregon, EPSD9 serves the communities of Eagle Point, White City,

and surrounding rural areas. With roughly 3,650 students across the district, we are committed to responsible stewardship

of public funds, compliance with state regulations, and maintaining productive labor relationships that support student success.

About The Role

The Administrative Assistant Business Office works under the direction of the Director of Business Services and

supports key operational functions requiring accuracy, discretion, analytical skill, and adherence to firm deadlines.

This position requires independent judgment and strict confidentiality.

I. Labor Relations & Collective Bargaining Support

Assist in the preparation, analysis, and costing of collective bargaining proposals and counterproposals.

Develop and maintain confidential financial impact models related to salary schedules, benefits, staffing configurations,

and contract language changes.

Compile data and documentation for negotiations, mediation, fact-finding, or arbitration.

Maintain secure labor relations files, including negotiation strategy documents and management notes.

Coordinate logistics and documentation for bargaining sessions and labor-management meetings.

II. Financial & Budgetary Analysis Support

Assist in the preparation of annual budget documents and supporting schedules.

Support the development of long-range financial projections.

Assist with audit preparation and financial reporting as directed.

Maintain financial records in compliance with Oregon school fund accounting standards.

III. Procurement & Compliance Support

Prepare procurement documentation in accordance with ORS 279 and District policy.

Maintain documentation supporting contract compliance and vendor agreements.

Assist in the preparation of board agenda materials related to financial and labor matters.

Ensure proper records retention in accordance with Oregon public records requirements.

IV. Executive Administrative Support

Manage confidential communications for the Director of Business Services.

Prepare correspondence, reports, financial summaries, and presentations.

Maintain secure electronic and physical filing systems.

Respond to sensitive inquiries requiring discretion and sound judgment.

In addition, this position oversees district Workers' Compensation claims, serves as liaison with SAIF and medical providers,

provides payroll process support, and offers backup assistance to accounting functions. The ability to manage multiple priorities

and meet firm reporting and regulatory deadlines is essential.

Who We're Looking For

Applicants must have a high school diploma or equivalent and a minimum of five years of progressively responsible

administrative or business office experience. Experience supporting collective bargaining, budget development,

financial analysis, or public sector compliance is strongly preferred.

Advanced proficiency in Microsoft Excel is required. Experience with iVisions or similar ERP systems, familiarity with SAIF,

and knowledge of Oregon public contracting (ORS 279) and public records requirements are highly desirable.

The successful candidate will demonstrate exceptional attention to detail, analytical capability, strong organizational skills,

sound judgment, professionalism, and the ability to independently prioritize work to meet strict deadlines in a fast-paced environment

business environment.

Interview Process

Candidates selected for an interview will be required to complete a skills assessment as part of the interview process.

Eagle Point School District 9 -

Travel Southern Oregon -

Join us in safeguarding the financial strength and operational excellence

that keeps our district strong.

Position Title:
Administrative Assistant Business Office (Confidential)

Placement:
District Office, Eagle Point, Oregon


Supervisor:
Director of Business Services

Contract Days: 261 days per year / 8 hours per day (1.0 FTE)

Salary Range:
$56,749 - $71,714 per year, based on verified previous full-time experience

Includes an excellent benefits package, including 6% PERS retirement "employee contribution" paid

Position will remain open until filled, with screening to begin as applications are received.

Please click here to begin your application:

Eagle Point School District 9 is committed to maintaining a work and learning environment free from discrimination & harassment

as defined and required by state and federal laws.

Reminder To Internal Applicants

Before submitting your application, please ensure you update your work experience under the Experience tab.

This ensures your application is complete and accurately reflects your employment history.