Foundation & Development Associate - New York, United States - The Archdiocese of New York

The Archdiocese of New York

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Overview/Purpose:

The Foundation & Development Associate is primarily responsible for assisting the _Executive Director, The Alfred E.

Smith Memorial Foundation and Senior Director of Development (EDAESF)_ with drafting correspondence, managing calendars, producing and distributing meeting materials, and taking meeting minutes.

The Associate will also assist the _Executive Director, NY Catholic Foundation_, _and Senior Director of Development (EDNYCF)_ with donor research, scheduling, and event support.

This position requires careful attention to detail and ability to communicate clearly.

Reports to:
Executive Director, The Alfred E. Smith Memorial Foundation and Senior Director of Development (EDAESF)

Responsibilities:

Support Smith Foundation Dinner by recording income and expenses on event trackers, and assisting with intake of sponsorship responses and creating pledge invoices and completing any corporate payment forms.
Calendar meetings relating to the Smith Dinner and Foundation with supporters, Board members, prospects, consultants, vendors, and internal departments.
Prepare materials for committee and Board meetings as directed by Executive Director.
Take accurate notes at Board and committee meetings and produce minutes in a timely manner.
Coordinate and update timelines for Smith Foundation enewsletters, Board updates, Dinner, biannual Board meetings.
Prepare memorandums and merge tax letters, and acknowledgements relating to the Smith Foundation.
Review Executive Directors' portfolios weekly to schedule new appointments including 24 meetings each week; as well as research and draft board member, portfolio, prospect, and leadership cultivation briefings and communications.
Collaborate with colleagues in the marketing team and Development Office where needed.
Update and maintain Smith Foundation grantee contact information, coordinate with Finance and Accounts Payable to ensure accurate and timely grant distributions, and organize grant and Foundation summary reports.
Maintain highly detailed Smith Foundation Board member records, their meeting and committee participation, and terms.
Assist with leadership supporter events, including Cornerstone Dinner, special Masses and Receptions at St. Patrick's Cathedral, and others as developed.
Liaise with Donor Database Center for lists, pledge reports, constituent record updates, and action items.
Owns the Smith Foundation computer drive and leadership supporter folders in Development drives.
Assist in the coordination of campaign activities and mailings to support functions across the Development Office as needed.
Perform other duties and assist with special projects as needed.
Represent the Archdiocese in a professional and positive manner.
Prepare precise, wellwritten, and articulate correspondence.
Support the Director of Donor Relations and Executive Director with high standard administrative work for excellent top donor management.

Education, Experience, and Skills:

Bachelor's degree required.
12 years of experience preferred.
Ability to work overtime and weekends in September and October leading into Smith Dinner, annually.
Detail oriented.
Excellent interpersonal and communication skills, including strong written and verbal skills, and ability to communicate in an effective and respectful manner.
Strong organizational and timemanagement skills, including the ability to prioritize and manage multiple projects simultaneously with high attention to detail.
Ability to listen and distill information to act on assigned projects.
Ability to take on added responsibility as it is presented.
Strong knowledge of Microsoft Office, Raiser's Edge, Lexis Nexis.
A deep understanding of Catholic culture.

Pay:
$ $32.97 per hour

Ability to Commute: