Administrative Assistant - Houston - Eagle KMC Transportation

    Eagle KMC Transportation
    Eagle KMC Transportation Houston

    1 week ago

    Description
    Position Summary
    We are looking for a reliable and detail-oriented Administrative Assistant to provide essential support to the Executive Assistant and contribute to the smooth daily operations of our team. This role is perfect for someone who enjoys helping others, staying organized, and playing a key behind-the-scenes role in ensuring the executive team can focus on their priorities. You will assist with a variety of administrative tasks, such as managing schedules, organizing documents, coordinating events, and providing overall support to improve efficiency and productivity.
    What You'll Do
    • Provide administrative support to the Executive Assistant, President, and management team.
    • Manage calendars, appointments, meetings, and conference calls, anticipating scheduling needs and adjusting for changes.
    • Prepare, review, and organize correspondence, reports, presentations, spreadsheets, and meeting materials.
    • Represent leadership and the company professionally when interacting with internal teams, vendors, and the public.
    • Handle incoming calls, greet visitors, and direct inquiries appropriately.
    • Prepare meeting minutes, Board resolutions, and related documentation as required.
    • Coordinate domestic and international travel arrangements and reconcile expense reports.
    • Secure and maintain highly confidential company and employee records.
    • Serve as backup support for managers and administrative staff as needed.
    • Coordinate scheduling and logistics for laboratory projects, client activities, and internal initiatives.
    • Track sample submissions and maintain laboratory documentation in compliance with SOPs and regulatory requirements.
    • Support procurement, inventory tracking, and organization of laboratory supplies and equipment.
    • Assist with laboratory compliance, quality, and safety audits.
    • Ensure laboratory and office environments remain organized, efficient, and operationally compliant.
    • Assist with employee onboarding, offboarding, and maintenance of HR records and systems.
    • Coordinate employee training sessions, internal meetings, and company events.
    • Support HR processes including benefits administration, time-off tracking, and internal communications.
    • Explain and apply company policies and procedures consistently and professionally.
    • Coordinate small to large meetings, catering events, and internal or external gatherings.
    • Plan and manage logistics for trade shows, conferences, and company events where Eagle Analytical participates as an exhibitor.
    • Monitor deadlines and ensure required materials, resources, and participants are prepared in advance.
    • Ensure adherence to company policies, SOPs, and regulatory standards, including cGMP and ISO requirements.
    • Research, compile, and analyze information from multiple sources to support management reporting.
    • Support project coordination by tracking timelines, communicating updates, and maintaining interim reports.
    • Communicate schedule changes, evolving requirements, and unexpected issues clearly and promptly.
    • Demonstrate sound judgment, diplomacy, and professionalism when handling sensitive or high-pressure situations.
    • Participate in cross-functional team discussions and contribute to achieving company goals.
    • Assist with special projects as assigned by the Executive Assistant or leadership team.
    • Support continuous improvement initiatives across operations, HR, and administration.
    Who You Are
    • Associate's or Bachelor's degree in Business Administration, Science, or a related field preferred.
    • Minimum of 2-3 years of administrative experience, preferably in a laboratory, scientific, or regulated corporate environment.
    • Strong organizational, multitasking, and time-management skills with keen attention to detail.
    • Excellent written and verbal communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn internal systems quickly.
    • Demonstrated ability to manage confidential information with discretion and professionalism.
    • Strong problem-solving skills and ability to remain calm and effective under tight deadlines.
    • Familiarity with laboratory operations, HR processes, compliance environments, or executive support is a plus.
    Who We Are
    Serving customers since 2004, Eagle offers the highest quality in preparation testing for sterility, bacterial endotoxins, microbial detection, beyond-use dating (BUD) determination and active ingredient potency. State-of-the-art equipment, combined with the experience and knowledge of our team, makes Eagle the best choice for all testing needs. The Eagle team is committed not only to performing the best quality control testing, but also working relentlessly with our customers on solutions if tests receive unexpected results. Learn more at
    Equal Opportunity Employer

  • Administrative Assistant

    1 week ago

    Only for registered members Canada Dry St Houston, Texas, United States

    Administrative assistants perform clerical duties in nearly every industry. They manage and distribute information within an office. · ...

  • Administrative Assistant

    1 month ago

    Only for registered members Houston, TX

    Clayton Services searching for an Administrative Assistant to join a thriving company in the Houston Heights area. · ...

  • Administrative Assistant

    6 days ago

    Only for registered members Houston, Texas, United States Part time

    We are seeking a detail-oriented and proactive Administrative Assistant to support our dispatch and management team providing various type of administrative support to ensure the efficient operation of the office. · ...

  • Administrative Assistant

    1 month ago

    Only for registered members Houston, TX

    We are seeking a highly professional and service-oriented Front Office / Administrative Coordinator to support a fast-paced financial services environment. · This role serves as the first point of contact for visitors while managing conference center operations and providing admi ...

  • Administrative Assistant

    6 days ago

    Only for registered members Houston, TX

    We are seeking an organized and detail-oriented Administrative Assistant to support our daily operations. The successful candidate will have excellent communication skills and be able to multitask in a fast-paced environment. · Maintain a clean office environment. · Order supplie ...

  • Administrative Assistant

    1 month ago

    Only for registered members Houston, TX

    This is a full-time position for an Administrative Assistant at Rivera & Shirhatti PC. The role requires excellent organizational and communication skills to handle administrative duties in a fast-paced legal environment. · Manage incoming client calls, emails, and inquiries. · S ...

  • Administrative Assistant

    1 week ago

    Only for registered members Houston, TX

    Career Gear Greater Houston is dedicated to empowering men and male youth to achieve economic independence by addressing significant barriers through a holistic approach. · ...

  • Administrative Assistant

    3 weeks ago

    Only for registered members Houston, TX

    The Administrative Assistant will provide administrative support to various departments within the bank. · ...

  • Administrative Assistant

    1 week ago

    Only for registered members Houston, TX

    The Executive Assistant role is directly responsible for supporting the CEO in administrative, sales, office management, event planning, and marketing activities. · ...

  • Administrative Assistant

    1 month ago

    Only for registered members Greater Houston

    Benjamin Roberts Law, PLLC is seeking an entry-level Administrative Assistant for a part-time and/or full-time, on-site role in the Greater Houston area. · ...

  • Administrative Assistant

    1 week ago

    Only for registered members Houston Part time

    This position is part-time but may evolve into full-time as the company grows. The ideal candidate will have a strong attention to detail and be able to multitask in a casual but fast-paced environment. · Data entryAssisting with parts orderingBillingHelping dispatch at high volu ...

  • Administrative Assistant

    6 days ago

    Only for registered members Houston, TX

    Provide administrative support to ensure efficient operation of the office. Supports managers and employees through various tasks related to organization and communication. · Answer and direct phone callsMaintain contact listsProduce and distribute correspondence memos, letters, ...

  • Administrative Assistant

    1 day ago

    Only for registered members Westoffice Dr Houston, Texas, United States

    We are seeking a skilled Administrative Assistant to provide administrative support.Entering data and documentation into our system. · Performing high pace scanning and documentation saving. · Handling large volume of emails and keeping track of them. · ...

  • Administrative Assistant

    1 month ago

    Only for registered members Houston, TX

    +We are a family law firm seeking an Administrative Assistant to manage office operations and administrative responsibilities. · +mature, proactive, organized, and personable professional · ...

  • Administrative Assistant

    1 month ago

    Only for registered members Houston

    We are seeking a reliable and detail-oriented Administrative Assistant to support daily administrative and operational activities in our Houston office. · High School diploma required; Associate's or Bachelor's degree preferredFamiliarity with office management tools and digital ...

  • Administrative Assistant

    1 month ago

    Only for registered members Houston

    The Administrative Assistant will be responsible for providing administrative support to the project team, · ensuring the successful delivery of projects and meeting or exceeding goals through effective process management and strong client-partner relationships. · ...

  • Administrative Assistant

    3 weeks ago

    Only for registered members Houston, TX

    This is a contract position for a Compliance and Administrative Assistant. The selected candidate will perform administrative and compliance duties such as organizing records, scheduling travel, managing correspondence, and maintaining client files. · Administrative Skills: Stron ...

  • Administrative Assistant

    4 days ago

    Only for registered members Houston, TX

    The Administrative Assistant provides high-quality administrative and operational support to the Executive Office, · with a primary focus on enabling the effectiveness of executive leadership and ensuring smooth day-to-day operations of the Houston office. · The role supports the ...

  • Administrative Assistant

    1 month ago

    Only for registered members Houston, TX

    The Administrative Assistant provides administrative and clerical support to ensure efficient operations within the department. This role involves managing employee records, preparing staffing reports, maintaining calendars and assisting with organizational communications. · ...

  • Administrative Assistant

    1 month ago

    Only for registered members Houston

    We are seeking an organized and detail-oriented Administrative Assistant for a contract position located on-site in Houston, TX.The Administrative Assistant will handle daily tasks such as managing schedules, answering phone calls with a professional demeanor, coordinating appoin ...

  • Administrative Assistant

    3 weeks ago

    Only for registered members Houston, TX

    +Job SummaryThis position assists senior leadership with managing administrative tasks as well as assigned special projects. · +ResponsibilitiesReports data in ways that assist leadership in analyzing trends and performance; assists in data analysis. · Generates Quality Managemen ...

Jobs
>
Administrative assistant
>
Jobs for Administrative assistant in Houston