Administrative Assistant - Fort Wayne, United States - Quality Counseling & Psychological Services

Description

Quality Counseling is seeking a full-time receptionist and office manager.

This is an ideal position for a trained medical receptionist or an experience caseworker who prefers to work in office instead of out in the field.

Salary:
$38,000 to 40,000 per year, plus generous benefits


Duties

• WORK 9 AM TO 6 PM MONDAY THROUGH FRIDAY

Days off:

SATURDAYS AND SUNDAYS

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Complete forms in accordance with company procedures.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Scan releases, intake documents and other related documents to the electronic system.
• Manage mail.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Conduct drug screens if needed.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Manage projects, and contribute to committee and team work.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Order and dispense supplies.
• Prepare and mail checks.
• Provide services to customers, such as order placement and account information.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Provide training and orientation to new staff as directed by supervisor.
• Upload reports to Kid Tracks.
• Verify there is a progress note for each billed service as directed by supervisor.

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Qualifications_:
1) High School Diploma or Higher with 1 -2 years of experience

2) Experience as a secretary/administrative assistant in a mental health agency or medical office is strongly desired. Experience in customer service or reception in other settings will be considered.

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Functional Requirements_:

• MUST BE ABLE TO WORK FROM 9 AM TO 6 PM
• Must Type fast and accurately.
• Must be able to pass a Comprehensive Background Check.
• Must have excellent verbal and communication skills and the ability to work collaboratively with collaborating agencies, community professionals, and Quality Counseling staff.
• Must abide by company policies and represent the agency professionally
• Must be dependable and reliable
• Must demonstrate an ability to handle difficult clients while staying professional.

Requirements:

• Twentyone years of age minimum
• Clean criminal background
• Clean drug screen
• Clean driving record
• Excellent computer and typing skills

Qualities

• Patient
• Dependable
• Organized

Benefits

• Competitive yearly salary paid over twelvemonthly installments
• Medical (after 90 days)
• Dental (after 90 days.

401 K

• Funeral Leave
• Fitness Reimbursement Program
• Student Loan Repayment Program
• In-House Trainings and CEUs
• Tuition Reimbursement

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Exposure to Confidential Information_:

This position will have access to confidential information both verbal and written. The highest standard of confidentiality according to HIPPA guidelines must be observed


Pay:
$38, $40,000.00 per year


Benefits:

• 401(k) matching
• Continuing education credits
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Paid training
• Tuition reimbursement

Schedule:

• Monday to Friday

Application Question(s):

• Can you pass a comprehensive background check? Can you pass a drug test?
• When can you start?
• Have you read the job description? Do you understand what the positions entails?

Experience:

- receptionist: 1 year (preferred)


Work Location:
In person