Project Coordinator Lead - Dublin, United States - Pivotal Retail Group

Pivotal Retail Group
Pivotal Retail Group
Verified Company
Dublin, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

This is a hybrid position and does require you to go into the office in Dublin, CA on T/W/Th


The role of the Project Coordinator Lead is to execute their projects, as well as lead a team of Project Coordinators that support all retail fixture installation projects including but not limited to new stores, remodels, expansions, and new departments.


Duties and responsibilities

Leadership:


  • Guarantees highest standards of service are delivered by ensuring a positive and proactive attitude is maintained throughout team.
  • Communicates new leadership and Company direction and changes within the organization to team.
  • Manages daytoday operation of Project Coordinator team such as onboarding, training, execution of stores, collaborating with internal and external partners.
  • Completes adhoc tasks and requests from Company as needed.

Project Coordination:


  • Coordinates fixture installation process for all Store Projects as assigned.
  • Responsible for tracking and communicating all project information, details, and revisions and is responsible for monitoring and followingup on all project action items as assigned.
  • Maintains project schedule(s) for Installation Project Manager.
  • Maintains project plans and schedules for all projects as outlined by project management.
  • Develops and/or maintains budgets.
  • Produces and distributes bid packages, award letters, and installation contracts to multiple vendors.
  • Develops all store and vendor communication plans, materials, and processes, including distribution of final scope.
  • Works with Store Planning team and vendors to accurately scope project phasing and execution plans.
  • Coordinates distribution of plans to Field Management and vendors. Ensures plans/files reach impacted Field Management in an effective and timely manner prior to installation date.
  • Proactively identifies issues that minimize shortages, gobacks, and costs prior to installation including but not limited to quality checks, plan reviews, and purchase order checks.
  • Facilitates store and contractor calls throughout execution phase, as needed.
  • Conducts on site visits before, during, and after for all Store Projects, as needed.
  • Maintains accurate punch lists and checklist. Closes out open issues after project execution.
  • Performs other duties as assigned.

Project Communication:


  • Communicates project scheduling, updates, and revisions to Field Management.
  • Provide ongoing updates on project status to the Field, internal partners, and Leadership team using Microsoft Office.
  • Schedules kickoff calls, daily checkins and postmortem meetings with Field Management business partners, documents lessonslearned, and makes recommendations to improve future processes.
  • Tracks and reports out vendor performance using Microsoft Excel.

Expense Control:


  • Develops and maintains project/vendor files.
  • Tracks budgets and expenses for projects assigned. Updates forecast as invoices are processed.
  • Gathers required quotes and pricing to build capital request for each project.
  • Serves as primary POC during installation for issues and escalations and makes timely decisions during installation.

Qualifications
-
Education:_

  • HS diploma and/or university degree in related field, or an equivalent combination of field experience required.
-
Experience:_

  • Experience in a retail setting is a plus.
  • 3 years of project coordination experience is required.
  • Minimum of 1 year of experience managing and leading a team and/or project.
-
Knowledge, skills, and abilities_

  • Able to maintain a high level of confidentiality
  • Strong leadership and interpersonal skills
  • Customer focus
  • Teamwork
  • Negotiation
  • Communication
  • Confronting tough issues
  • Planning and organizing
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Proficiency in the use of computers for_**:

  • Word processing using Microsoft Word
  • Simple level accounting
  • Databases
  • Spreadsheets using Microsoft Excel
  • Email using Microsoft Outlook
  • Internet

Working conditions

  • Project Coordinator Lead usually works in an office environment, but the project may sometimes take the employee to a nonstandard workplace.
  • Project Coordinator Lead works a standard work week but may be required to work some evenings and weekends to monitor project activities.
  • Some travel may be required.
Project Coordinator Lead to work in a hybrid environment

  • PRG expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of PRG employees to perform their job duties may result in discipline up to and including discharge.**_
  • PRG provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, PRG c
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