Human Resources Coordinator - San Carlos, United States - Delta Star Inc

Description

Job Description

At Delta Star, growth meets innovation as we supply one of life's most basic needs - electricity From being part of the first and largest electrification projects, to now being core to our nation's grid and infrastructure, we are the largest American-owned manufacturer of medium power transformers in North America and the premier manufacturer of mobile transformer substations.

Company Info

Delta Star provides power solutions for utilities across North America. This includes the manufacturing of medium-power transformers, mobile transformers, mobile electrical substations, trailers, and unitized substations. We offer power transformers for utility applications including power and distribution, transmission voltages, system ties, and automatic voltage regulations, as well as industrial applications. Delta Star also provides comprehensive engineering, testing, maintenance services, and parts for any transformer manufacturer through our Field Service business unit, ensuring our customer's transformers and mobiles maintain peak performance.

Full-Time, Salary, On-site

Purpose

The Human Resources Coordinator is responsible for performing HR-related duties on a professional level and works closely with the HR team to support various programs for designated business units. This position provides HR services in the following areas: new employee onboarding, benefits administration, data ATS reporting, employment policies/practices, recruitment, employee-related transactions, employee relations, and special projects. Experience in these areas will solidify the success of this position and the continued growth of Delta Star's HR department.

Main Responsibilities

• Manages internal and external hourly hiring recruitment process for business unit.
• Strategically and proactively source passive and active candidates to build and maintain a quality talent pipeline for current and future workforce needs.
• Support the Sr. HRBP on the administrative and clerical duties such as but not limited to Performance Management, annual salary review administration, benefits open enrollment and administration, FMLA & WC Leave Administration, and payroll administration.

Specific Duties

• Administer applicant enquiries - responding to all speculative applicants and agencies as appropriate and passing screened resumes or employment applications on to the hiring manager for further consideration.
• Assist the Sr. HRBP in the production of job descriptions and identifying key competencies for each role.
• Builds and maintains relationships with potential candidates, recruitment agencies, schools, and associations.
• Assesses hourly candidate information, including resumes and contact details, using our ATS (Applicant Tracking System).
• Manages immigration sponsorship needs and activities for the business unit. Tracks employment documentation expiration dates and works with immigration attorney to review documents in a timely manner.
• Organizes and attends job fairs and recruitment events.
• Use social media, job fairs, and other job/career advertising tools, in conjunction with Delta Star's Marketing, to create compelling career brand awareness.
• Schedule interviews as required in conjunction with the Sr. HRBP and the hiring manager.
• Ensures compliance with Form I-9 Employment Eligibility Verification; periodically audits Forms I-9.
• Screen resumes and coordinate interviews between the candidate and hiring team, as required.
• Record all recruitment and applicant activity in the applicant tracking system to comply with EEOC and AAP requirements.
• Ensure that all recruitment administration is completed in a timely manner in conjunction with the Sr. HRBP.
• Draft and deliver employment offers in coordination with the Sr. HRBP.
• Conduct the first day orientation for all new hires and ensure that all required onboarding paperwork is completed and collected.
• Collaborate with the DSW Executive Assistant to coordinate company events such as Company Parties, picnics, and employee engagement events.
• Assists with HR administrative activities which will include new hire paperwork, FMLA/LOA management,
• employment status changes, 401K paperwork, leave reporting, employee relations issues, exit interviews, and employment terminations for the business unit.
• Assist the Sr. HRBP with the scheduling of internal and external training and employee development programs.
• Ensure that all employee record retention records are up to date with respect to document filing.
• Respond to employment verification and audit requests.
• Work alongside the Sr. HRBP in maintaining the HR employee data in HRIS, ensuring it is accurate and up to date.
• Provides support to employees in various HR-related topics and resolve any issues that may arise as needed.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices and policies to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Other projects or duties as assigned.

Education and Work Experience

• Bachelor's degree in business, Human Resources or related field required; relevant work experience will be considered in lieu of degree.
• Hands on experience with full-cycle recruiting preferred.
• Experience recruiting for a manufacturing/production environment a plus.
• At least 2-3 years of experience working in a human resource related role.
• Bilingual English/Spanish a plus

Knowledge, Skills, and Abilities

• Knowledge of Federal, State, and local regulations governing employment
• Understanding of HR best practices and recruitment administration knowledge
• Demonstrate creativity and problem-solving skills
• Excellent administrative and organization skills and ability to prioritize and meet deadlines
• Ability to communicate clearly and concisely orally and in writing with a diverse group of employees.
• Ability to listen well, comprehend and analyze situations
• Ability to develop effective working relationships within all areas of the company
• Ability to work in a fast-paced, fluid environment
• Demonstrated ability to manage conflicting priorities
• Proven ability to work in a sensitive and confidentiality department
• Demonstrate flexibility, adaptable to change, and a solutions-oriented mindset
• Must be a team player and willing to be part of a rapidly growing department.
• Demonstrates a customer service approach, with high level of professionalism, discretion, and respect for others
• Excellent interpersonal Skills
• Good understanding of the external labor market conditions.
• Good understanding of how to leverage social media, resume databases, and professional networks
• Strong in the use of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

Travel Requirements

• Will need to travel locally for appropriate career fairs or recruiting opportunities. May need to travel to another site for an off-site meeting on an occasion.

Work Environment and Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently walk; talk or hear; and use hands to finger, handle or feel. The employee is required some of the time to stand and sit. The employee is required to occasionally climb or balance; stoop, kneel, crouch or crawl; reach with hands and arms. The employee must some of the time lift and/or move up to 10 pounds. There is no special vision requirement for this job.

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

AAP/EEO Statement

• Delta Star is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.