Receptionist (OPS) - Gainesville, United States - University of Florida

University of Florida Gainesville, United States

3 weeks ago

Description

Job Description:

The department of Health Outcomes and Biomedical Informatics (HOBI) at the University of Florida, College of Medicine, is seeking a part time receptionist to perform routine and moderately complex administrative duties in support of the faculty and staff.

Duties will include greeting visitors, telephone management, mail services, event coordination and other administrative duties as assigned.

Duties Include:

Greeting Visitors:

Welcome and direct visitors in a friendly and professional manner.
Answer visitor inquiries and provide accurate information

Telephone Management:

Answer and direct incoming calls to the appropriate person or department.
Take and relay messages accurately.
Handle outgoing calls as requested

Administrative Support:

Perform basic clerical duties such as filing, copying etc.
Prepare and distribute correspondence, memos, and reports

Mail and Deliveries:

Sort and distribute incoming mail.
Prepare outgoing mail and packages.
Coordinate with courier services for deliveries

Office Maintenance:

Keep the reception area tidy and presentable.
Monitor and maintain office supplies inventory.
Order new supplies as necessary

Visitor Services:

Address visitor inquiries and concerns.
Provide information about products, services, and policies.
Handle complaints and refer issues to appropriate personnel.

Security and Access Control:

Monitor visitor access and maintain security protocols.
Make sure any non-HOBI students are not using HOBI space

Event Coordination:

Assist in organizing and coordinating meetings and events.
Prepare meeting rooms, including setting up equipment and supplies

Technology and Equipment:

Operate and troubleshoot office equipment such as printers, scanners, and copiers.
Assist with basic IT issues and coordinate with IT support when necessary

Communication :

Maintain internal communication systems and channels.
Relay important information to staff and management

Miscellaneous Tasks:

Assist other teams with administrative tasks as needed.
Perform special projects and assignments as directed by management

Expected Salary:
$-/hour

Minimum Requirements:
High School Diploma

Preferred Qualifications:
Previous experience performing similar duties.

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