Jobs
>
Pasadena

    Legal Transactions Administrative Assistant - Pasadena, United States - Alexandria Real Estate

    Alexandria Real Estate
    Alexandria Real Estate Pasadena, United States

    4 weeks ago

    Default job background
    Description
    We are seeking a Legal Transactions Administrative Assistant in our Pasadena office.

    The incumbent will be a highly skilled individual who will work closely with legal department personnel, regional business personnel, and outside counsel to complete tasks in connection with transactions related to acquisitions, dispositions, joint ventures, and loans.

    Candidates with project management experience along with proven organizational skills and strong attention to detail are encouraged to apply today


    Essential Duties and Responsibilities:

    • Provide support to the legal department and handle general administrative tasks as assigned, including:
    • Preparing closing binders.
    • Assisting with transitioning transaction-related materials to asset management, legal, accounting, and all other internal departments post-closing.
    • Assisting with electronic filing (emails and documents), including the creation of file folders and indexes.
    • Collecting due diligence documents, and organizing, posting, and indexing due diligence materials.
    • Circulating email notices and reminders as needed.
    • Helping coordinate title and survey orders.
    • Assist the leasing and operational team with the following:
    • Creating files and folders, including tabbing/indexing documents.
    • Maintaining all legal records, including hard copies and electronic filings of legal documents and emails, and processing files for off-site storage.
    • Participate in a variety of confidential tasks and special projects as assigned.

    Qualifications and Experience:

    • Bachelor's degree required.
    • At least 2 years of administrative support experience.
    • General understanding of legal administration or office filing preferred.
    • Ability to interact with all levels of the organization, including, but not limited to, senior management and outside counsel.
    • Strong technical skills on MS Office and proprietary systems.
    • The expected base salary range for this position is $70,000-72,000 USD annually, plus annual discretionary bonus.
    This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to:
    the individual's knowledge, experience, education, qualifications, skills, job location, and the Company's compensation practices.
  • RHF

    Administrative Assistant

    1 week ago

    RHF Pasadena, United States Full time

    Summary: · The Affordable Housing Administrative Assistant/Leasing Consultant is responsible for providing administrative support to the property management team, assisting with leasing activities, and ensuring compliance with affordable housing program requirements (HUD and LI ...

  • Oceans Healthcare

    Administrative Assistant

    2 weeks ago

    Oceans Healthcare Pasadena, United States

    Description · Share Facebook Twitter LinkedIn Email Print Oceans Behavioral Hospital Pasadena, healing is our focus. We are passionate about helping adults and seniors manage the challenges associated with anxiety, depression and other mental health issues. Utilizing proven, inn ...

  • The Genesis Group

    Administrative Assistant

    2 weeks ago

    The Genesis Group Pasadena, United States Full time

    Benefits:401(k) · Competitive salary · Dental insurance · Health insurance · Opportunity for advancement · Paid time off · Parental leave · Training & development · Vision insurance · Benefits/PerksCompetitive Compensation · Paid Time Off · Career Growth Opportunities · Job Summa ...

  • Chevron

    Administrative Assistant

    1 week ago

    Chevron Pasadena, United States

    Total Number of Openings · 1 · Provides administrative support in the daily operations of the refinery. · This position requires an assistant who is knowledgeable in general administrative duties, who is self-motivated, works independently as well as with teams, and has demonstra ...

  • Caltech

    Administrative Assistant

    1 week ago

    Caltech Pasadena, United States Part time

    Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join ...

  • Waterworks Aquatics

    Administrative Assistant

    2 weeks ago

    Waterworks Aquatics Pasadena, United States

    Job Description · Job DescriptionWere hiring FULL-TIME Administrative Assistant · A Little About Us · Waterworks Aquatics is a premier swim school with 39 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educat ...

  • ARC LIGHT INSURANCE SERVICES INC

    Administrative Assistant

    2 weeks ago

    ARC LIGHT INSURANCE SERVICES INC Pasadena, United States

    Job Description · Job DescriptionBenefits:401(k) · Competitive salary · Dental insurance · Parental leave · Training & development · Vision insurance · Benefits/PerksCompetitive Pay · Professional Development · Job Stability in a growing industry · Job Description · We are seekin ...

  • Ultimate Staffing Services

    Administrative Assistant

    2 days ago

    Ultimate Staffing Services Pasadena, United States

    Job Description · Job DescriptionA non-profit organization seeks a detail-oriented Administrative Assistant with experience in fundraising support. The ideal candidate will be organized, proactive, and capable of handling multiple tasks. · Responsibilities: · Provide administrati ...

  • Citadel CPM

    Administrative Assistant

    2 weeks ago

    Citadel CPM Pasadena, United States

    Job Description · Job DescriptionSalary: 42, ,000 · ABOUT CITADEL CPM · Citadel CPM is a California corporation, headquartered in Pasadena with offices in Fullerton, Long Beach, Riverside, and Sacramento, as well as Phoenix, Arizona. Citadel was established in 2006 to provide pro ...

  • BYD Motor LLC

    administrative assistant

    2 weeks ago

    BYD Motor LLC Pasadena, United States

    Job Description · Job DescriptionJob Brief: · We are seeking a reliable candidate with excellent communication skills, a good work ethic, and an overall positive attitude to join our Administration Team. This is a full-time position that requires a professional demeanor with inte ...

  • FULLER THEOLOGICAL

    Administrative Assistant

    2 weeks ago

    FULLER THEOLOGICAL Pasadena, United States

    Job Description · Job DescriptionDEPT: Max De Pree Center for Leadership · HOURS: 40 hours per week · STATUS: Non-Exempt Hourly · FT/PT/TEMP: Full-Time · REPORTS TO: De Pree Center's Director of Operations · Brief Description: · Reporting directly to the Director of Operations, a ...

  • Taylor Technical Services, Inc.

    Administrative Assistant

    3 weeks ago

    Taylor Technical Services, Inc. Pasadena, United States

    Job Description · Job DescriptionADMIN ASSISTANTS - PASADENA, TX · Looking for Admin Assistants with the following experience: · Construction experience – prefer I&E construction. · Accounts Payable experience · Accounts Receivable experience · Payroll experience · Microsoft D365 ...

  • Top Tempo Technical

    Administrative Assistant

    2 weeks ago

    Top Tempo Technical Pasadena, United States

    Job Description · Job DescriptionImmediate Hire We are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to keep everything running smoothly. Interviews will take place the first week of June. · Responsibilities: ...

  • Express Employment Professionals

    Administrative Assistant

    2 days ago

    Express Employment Professionals Pasadena, United States

    Job Description · Job DescriptionJob Overview: · Join us as a detail-oriented Administrative Assistant for a Medical/Legal firm · Duties: · Answer phone calls professionally, explaining our services to clients. · Provide comprehensive office support, including scheduling, data ...

  • Ultimate Staffing

    Administrative Assistant

    2 weeks ago

    Ultimate Staffing Anaheim, United States

    Acts as the point of contact among executives, employees, families, and other external and personal partners for the chairman. This assistant must have the ability to manage information flow in a timely, organized, and accurate manner and contribute to the efficiency of the execu ...

  • Institute for the Redesign of Learning

    Administrative Assistant

    2 weeks ago

    Institute for the Redesign of Learning South Pasadena, United States

    Job Description · Job DescriptionSeeking a detail-oriented and organized Administrative Assistant to support the smooth operations of our vibrant Early Education program. Join our dedicated team and make a meaningful impact on the lives of young learners. · Our Administrative Ass ...

  • Randstad

    Administrative Assistant

    2 weeks ago

    Randstad Anaheim, United States

    Job Description · Job DescriptionDo you have experience providing administrative support to senior-level leadership? Are you savvy with managing calendars, coordinating events, preparing presentations, and have strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Team ...

  • Pacific Clinics

    Administrative Assistant Corp. Housing

    1 week ago

    Pacific Clinics Pasadena, United States Full time

    Who We Are · Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and support. Our team of more than , employees speak languages and are dedicated to offering hope and unlocking the full potential of individuals and ...

  • AnDek Staffing Services

    Administration Assistant

    3 weeks ago

    AnDek Staffing Services Anaheim, United States

    Job Description · Job DescriptionWe are seeking an Administration Assistant to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Draft correspondences and other formal documents · Plan and schedule appoin ...

  • Firefighters First Credit Union

    Executive Administrative Assistant

    1 week ago

    Firefighters First Credit Union Pasadena, United States

    Job Description · Job DescriptionThis is an in office position. Candidates must live in/around Pasadena, CA. · For over 88 years, we have worked to create trusting relationships with our fire family. The bonds we build are the foundation of our credit union. As the largest, exclu ...