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South Hadley

    Team Lead - South Hadley, United States - Abilene Christian University

    Abilene Christian University
    Abilene Christian University South Hadley, United States

    3 weeks ago

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    Description
    Gif Planning Coordina or

    Job no:

    493825

    Work ype:
    S aff Full- ime (Hybrid)

    Loca ion:
    Hybrid - Sou h Hadley, MA

    Ca egories:
    Advancemen / Alumnae Affairs

    Posi ion ype:
    S aff Full- ime (Hybrid)

    Hours per week: 37.5

    Weeks per year: 52


    Work Schedule:
    Monday hrough Friday, 8:30 a.m. o 5:00 p.m.


    Salary Range:
    $24.82-$26.48

    Depar men Summary &

    Job Purpose:


    he Gif Planning Coordina or is a posi ion wi hin he Developmen Office providing crucial suppor o he Direc or of Gif Planning and Assis an Direc or of Gif Planning.

    he Gif Planning Coordina or repor s o he Direc or of Gif Planning and provides a varie y of complex suppor and in rica e projec coordina ion ac ivi ies for a robus gif planning program, working bo h independen ly and as par of he Developmen eam in suppor of he ongoing effor s of he Developmen Office.

    his posi ion will in erac wi h a wide range of donors and donor prospec s wi h a high degree of professionalism and confiden iali y.

    Core Job Du ies and Responsibili ies:

    Gif Adminis ra ion

    Communica e wi h alums, family members, and beneficiaries regarding beques s, life income gif s, and gif s-in-kind
    Manage he processing of gif s-in-kind, including acknowledgmen le ers and da a en ry.
    Prepare illus ra ions for life income gif s
    Prepara ion of life income gif con rac s and rela ed ax documen s
    Ac as liaison for Gif Planning wi h o her campus depar men s and ex ernal cons i uencies

    Donor S ewardship


    Serve as he firs poin of con ac for donors who reach ou o he Office of Gif Planning via he planned giving email address or phone number.

    riage donor inquiries regarding beques s, life income gif s, and gif s-in-kind

    Assis wi h appropria e follow-up, including proofing of ma erials, forma ing, and mailing correspondences o donors on behalf of he Direc or and Officer.

    Assis in he coordina ion of he College's documen ed beques program

    Manage legacy socie y:
    donor s ewardship, general correspondence, and da a en ry
    Regular communica ion wi h legacy socie y volun eers
    Da abase Upda es
    Upda e addresses, paymen de ails, beneficiary informa ion, and con rac de ails on he ex ernal vendor da abase

    Main ain accuracy of planned gif records and oversee he Mary Lyon Socie y, which recognizes individuals wi h legacy gif s o Moun Holyoke.

    Work wi h complex da abase files.
    Planned Giving Marke ing
    Projec manager for gif planning marke ing
    Coordina e complex segmen ed marke ing effor s for five o six large gif -planning mailings annually.

    Organize and execu e prin and elec ronic mailings o various cons i uencies and assis wi h o her major and of en complex projec s.

    General Office Adminis ra ion

    Manage bo h Direc ors' calendars and schedule mee ings
    Read and direc incoming and ou going mail
    Manage compu er and hard copy files
    Assis gif planning s aff wi h ravel arrangemen s
    Prepare and submi reques s for ravel reimbursemen s
    rack and reconcile budge ac ivi y for he Office of Gif Planning in coordina ion wi h he Direc or
    Prepare repor s and presen a ions
    Order and main ain supplies for he gif planning eam
    A end gif planning and leadership gif s depar men mee ings and re rea s as required
    O her assigned du ies as needed



    Qualifica ions:

    • Associa e's degree
    • Minimum of wo years of office experience working in cus omer service, educa ion, or nonprofi adminis ra ion, preferably in an ins i u e of higher educa ion, gif planning, or legal office
    • Proficiency wi h Microsof Office sui e (Word, Excel, PowerPoin ) and proficiency in office CRMs and sys ems.

    Preferred experience wi h Ellucian Colleague, Raiser's Edge or o her complex da abases, PGCalc and WordPress, and he Google Sui e.

    Preferred

    Qualifica ions:
    Bachelor's degree

    Preferred experience wi h Ellucian Colleague, Raiser's Edge or o her complex da abases, PGCalc and WordPress, and he Google Sui e.

    Excellen judgmen and discre ion in handling confiden ial and sensi ive informa ion
    Professional demeanor when in erac ing wi h in ernal and ex ernal cons i uen s, including facul y, s aff, s uden s, paren s, alums, and rus ees
    Excep ional a en ion o de ail and accuracy in da a en ry
    Abili y o coordina e and manage mul iple projec s wi h compe ing priori ies, mee deadlines, and execu e projec plans wi h shor - and long- erm end da es
    Self-s ar er wi h he abili y o work wi h a minimum of supervision in a fas -paced environmen
    Experience wi h da abases, including he produc ion of repor s
    S rong in erpersonal skills
    A flexible approach and he abili y o work effec ively wi h o hers
    Excellen wri en, verbal, and organiza ional skills
    Excellen cus omer service skills o suppor in ernal and ex ernal cus omers
    Abili y o build produc ive rela ionships wi h all alums, par icularly donors wi h es a e commi men s o he College


    License/Cer ifica ions:

    Compliance Requiremen s:

    Physical Demands:

    Seden ary work:

    Exer ing up o 20 pounds of force occasionally and/or negligible amoun of force frequen ly or cons an ly o lif , carry, push, pull or o herwise move objec s.

    Seden ary work involves si ing mos of he ime.

    Employee opera es office equipmen and compu ers o perform essen ial du ies and responsibili ies.


    Working Condi ions:


    he employee is no subs an ially exposed o adverse environmen al condi ions (such as in ypical office or adminis ra ive work).


    Hybrid working environmen , bo h remo e and on campus, po en ial according o he needs of he depar men and wi h coordina ion and approval from supervisor.


    Background Checks:
    A Moun Holyoke College, we priori ize he safe y and well-being of our communi y members.

    o ensure his, we require all new hires, affilia es, and o hers o undergo comprehensive background checks before joining our ins i u ion.

    Our Office of Human Resources manages and conduc s hese checks, including screenings for CORI, SORI, credi his ory, and driver creden ials.

    Addi ionally, he Five College Office of Compliance and Risk Managemen works o coordina e and facili a e hese checks in accordance wi h our policies.

    Special Ins ruc ions for Applican s

    Apply online; applica ion ma erials mus include:

    A cover le er summarizing in eres s and qualifica ions
    A comple e resume or curriculum vi ae (CV)
    Con ac informa ion forhree professional references

    Moun Holyoke College is a women's college ha is gender diverse.

    he college is devo ed o ensuring ha all i s employees and s uden s have equal access o oppor uni ies in educa ion and employmen .

    In accordance wi h s a e and federal law, Moun Holyoke College does no discrimina e in employmen agains individuals based on heir race, e hnici y, color, gene ic informa ion, sex, na ional or e hnic origin, religion, age, physical or men al disabili y, mari al s a us, sexual orien a ion, pregnancy, gender iden i y or expression, ances ry, ve eran or mili ary s a us, or any o her legally pro ec ed s a us.

    Moun Holyoke College is an Equal Oppor uni y Employer.

    Adver ised:

    09 Feb 2024 Eas ern S andard ime

    Applica ions close:
    #J-18808-Ljbffr
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