Administrative Assistant - Piscataway, United States - Rutgers University

Rutgers University

Verified Company

Piscataway, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Details:

Position Information
Recruitment/Posting Title
Administrative Assistant
Job Category

Staff & Executive

Healthcare
Administrative Services
Department
UBHC-Access Center-PISC
Overview
Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey.

Services are readily accessible and include:

inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school.

Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers.

In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support.

In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers The State University is seeking an Administrative Assistant in the Access Center of Rutgers University Behavioral Healthcare,

The Administrative Assistant performs a wide variety of administrative and support services within the Access Center programs. Assists in the planning and support of program activities and coordinates office operations.
Among the key duties of this position are the following:

Responsible for providing administrative, analytical, computing and staff support for the department. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, database maintenance, and forms and graphics generation utilizing a variety of software packages.
Provides assistance to Secretary II & III positions as needed under the direction of the Supervisor.
Screens calls and provides information in accordance with organizational policy. Receives and appropriately handles incoming calls and responds to inquiries.
Develops and implements controls for work assignments under the direction of the Supervisor.
Maintains essential records and filing system.
Prepares and/or compiles data for special reports and analyses, monthly reports, program evaluations, and other related reports within prescribed guidelines.
Undertakes routine writing and editing assignments; generates correspondence for signature; prepares meeting agendas and minutes; maintains mailing lists.

Position Status

Full Time
Hours Per Week

Daily Work Shift

Day
Work Arrangement

FLSA

Nonexempt
Grade
2000
Position Salary

- $27.10 to $28.34 per hour
Annual Minimum Salary

Annual Mid Range Salary

Annual Maximum Salary

Standard Hours

35.00
Union Description
Teamsters, Local 97
Payroll Designation
PeopleSoft
Benefits

Seniority Unit

Terms of Appointment

Staff 12 month
Position Pension Eligibility

PERS

Qualifications
Minimum Education and Experience
Associate's Degree plus two (2) years of administrative/secretarial experience.
Equivalent education, experience and/or training may be substituted for the degree requirement.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Must have knowledge of Microsoft Office (Word, Excel, and PowerPoint).
Demonstrated excellent customer service and organizational skills are required.

Preferred Qualifications

Call Center experience preferred.
Demonstrated knowledge of procurement policies and procedures preferred.

Equipment Utilized

Physical Demands and Work Environment

PHYSICAL
DEMANDS:

Position requires standing under 1/3 of the time, walking under 1/3 of the time, and sitting up to 2/3 of the time. Required to talk or hear over 2/3 of the time.

WORK
ENVIRONMENT: