- Greets scheduled and walk-in visitors and directs to appropriate area or person in a positive, respectful, and professional manner at all times.
- Courteously answers and screens the office telephone and directs calls accordingly.
- Takes detailed messages, arranges conference calls and/or meetings. Prioritizes emergency request calls by immediately informing the General Manager or Maintenance Supervisor.
- Reads and routes incoming mail. Locates and attaches appropriate file to be answered by the Managers.
- Supports with the handling of homeowner/tenant requests received by telephone, in person, in writing, in email, or via the internet, accordance with regulations established by the Board of Directors.
- Under the direction of the General Manager organizes and maintains association records, documents, and homeowner/tenant correspondence with relation to association business procedures. When requested, composes correspondence and communication for same. Assists with all administrative functions and keeps all records in good order and keeps community forms and documents current and updated. Makes copies of correspondence or other printed materials, prepares outgoing mail and correspondence, including email, flyer, eblasts and faxes.
- Organizes and maintains filing system and files correspondence and other records in a timely manner.
- Creates new forms and maintains procedure manuals.
- Assist General Manager with composing violation letters to residents and handles phone calls with regards to same and reports findings to the General Manager for resolution of problems in accordance with regulations established by the Board of Directors.
- Maintains applicable databases. Updates websites - including meeting dates, meeting agendas, meeting minutes, board rosters, and community events.
- Contributes to the publishing of newsletters and coordinating delivery of mailings, eblasts or via internet.
- Assist homeowners/tenants with clubhouse rentals. Accepts deposits and required forms and explains rules and regulations and key use. Updates calendar with clubhouse use dates, board meetings, committee meetings, and special events. Informs security of homeowners/tenants' event dates and schedules security to be on site for day of event.
- Assist homeowners/tenants with amenity usage and scheduling.
- Assist Assistant Manager with sub-association bill backs.
- Assist new home buyers and real estate professionals with copies of required documents to complete purchase.
- Assist new homeowners/tenants with registration process in accordance with regulations established by the Board of Directors.
- Order and organize all necessary office supplies for day to day operations.
- Other duties as assigned.
- Strong interpersonal skills; able to work with all levels of management, residents, vendors, etc.
- Proven ability to manage multiple tasks with competing priorities and deadlines
- Ability to read, understand, and implement established policies and procedures utilizing strong critical thinking and analysis skills
- Advanced working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Publisher)
- High School Diploma or equivalent; two (2) year or four (4) year college degree preferable
- Minimum two (2) years general administrative experience; previous industry experience highly desired
- Excellent communication skills, both verbal and written
- Customer service driven
- Proficient in Microsoft Word, Excel, Outlook and PowerPoint
- Strong organizational and time management skills
- Ability to multi-task
-
Affiliate Relations Specialist
3 weeks ago
NEA Member Benefits California, United StatesPOSITION FUNCTION AND PURPOSE · The Affiliate Relations Specialist (AR Specialist) is responsible for providing direction, visibility, program integration, and expanding market access and penetration for NEA MB programs in state and local affiliates within a defined territory. Th ...
-
Community Relations Specialist
2 days ago
Newport Healthcare California, United StatesAbout Us · Newport Healthcare is a nationwide behavioral healthcare organization dedicated to transforming young lives through evidence-based care. To that end, we have assembled the best teen and young adult mental health treatment staff in the country, and we want you to join ...
-
Public Relations Specialist
1 week ago
Contos Dunne Communications California, United StatesA PR person who knows tech PR · An admin or exec admin who can put together monthly reports in support of client programs, and can also conduct online research when needed. · Contract postion 6 + months · Work reemotely. · ...
-
Employee Relations Specialist
2 weeks ago
Career Group California, United StatesRole: Temp Employee Relations Specialist · Company: Confidential · Location: Vernon, CA | On-site · Schedule: Monday through Friday · Pay Rate: $40-50/hour DOE · Must be able to start ASAP · Responsibilities: · Heavy employee relations · Serve as a trusted advisor to senior lead ...
-
Investor Relations Specialist
4 weeks ago
Coda Search│Staffing California, United StatesOur client is a leading Private Equity firm looking to add a talented Investor Relations Specialist to their growing Capital Formation team. This role will have high exposure & autonomy. · RESPONSIBILITIES: · Partake in the entire lifecycle of tracking/processes for investment o ...
-
Employee Relations Specialist
2 weeks ago
Career Group California, United StatesRole: Temp Employee Relations Specialist · Company: Confidential · Location: Vernon, CA | On-site · Schedule: Monday through Friday · Pay Rate: $40-50/hour DOE · Must be able to start ASAP · Details: · Heavy Employee Relations · Serve as a trusted advisor to senior leadership, p ...
-
Employee Relation Specialist
3 weeks ago
Ashley Furniture Industries Inc Colton, United StatesBuild Your Career with Ashley · Grow your career on a team that strives to enhance the employee experience at all levels. By joining our Human Resources team, you'll be a part of a caring community that provides great benefits and resources to our employees, all while thriving i ...
-
Provider Relations Specialist I
1 month ago
CorVel Corporation California, United States OTHERCorVel is hiring a Provider Relations Specialist for the Irvine, CA office. The Provider Relations Specialist assists providers via phone and email with basic to complex bill review questions and requests. Documents bill review errors for tracking and trending to improve team err ...
-
Provider Relations Specialist I
2 weeks ago
CorVel Corporation California, United States OTHERAssists providers via phone and email with basic to complex bill review questions and requests. Documents bill review errors for tracking and trending to improve team error rate. Acts as a positive and professional representative of our CorVel family; ensures compliance with comp ...
-
Entry Level Customer Relations Specialist
3 weeks ago
CPM San Bernardino San Bernardino, United StatesHere at Creative Perspectives, we specialize in Customer Service, Sales, and Marketing. We are fortunate enough to be partnered with some of the nation's most well-known telecommunications companies. Our focus is on developing and maintaining relationships in order to create long ...
-
Store Color Mixer
3 days ago
Sherwin-Williams Apple Valley, United StatesColor Mixer Specialists tint and mix paint to customer specification. They also work closely with wholesale and retail customers to determine their needs, answer their questions about Sherwin-Williams products, and recommend the right solutions. Color Mixer Specialists are also e ...
-
Mechanic II
2 weeks ago
California Department of Education Apple Valley, United StatesAPPLE VALLEY UNIFIED SCHOOL DISTRICT · CLASS TITLE: MECHANIC II · BASIC FUNCTION · Under direction of an assigned supervisor, inspect, diagnose, troubleshoot, maintain, and repair a variety of gas and diesel-powered automotive and maintenance equipment, including buses, trucks an ...
-
Personal Support Worker
3 weeks ago
AG HOME HEALTH CARE LLC Apple Valley, United StatesJob Description · Job DescriptionAG Home Health Care is a non-medical home health care provider in Minnesota, providing a diverse menu of services and supports to people with disabilities and the aging community. · We strive to improve the quality of life for those we serve, whil ...
-
Area Manager, Fleet Safety
12 hours ago
Walmart Apple Valley, United StatesWhat you'll do at · Position Summary... · What you'll do... · Fleet Safety Area Manager · About Walmart Transportation · The Area Manager in Fleet Safety Transportation is a crucial role that leads and motivates our amazing group of drivers and associates, while assuring th ...
-
Digital Marketing Manager
2 days ago
Uponor North America Apple Valley, United StatesThe · Digital Marketing Manager · oversees daily operations of all GF Building Flow Solutions Americas web domains · • Implement, manage and update content on the websites · • Works with marketing and portfolio teams to regularly launch new products on the website and provide c ...
-
Senior Research Engineer
2 weeks ago
Thomson Reuters Apple Valley, United StatesSenior Research Engineer · Do you love creating innovative solutions for customers? · We are seeking a passionate Senior Research Engineer who will bring expertise in AI and ML and is interested in building data-driven capabilities that drive transformation.As amember of Thomso ...
-
Noor Staffing Group California, United StatesTHIS, MULTINATIONAL LAW FIRM WITH OVER 2,800 EMPLOYEES WORLDWIDE WITH 17 OFFICES WORLDWIDE IS SEEKING A LEGAL CAMPUS RECRUITING SPECIALIST/JR. MANAGER. This is a hybrid positions and is located in SF Bay Area, and Silicon Valley Offices. THIS IS NOT FOR A LATERAL RECRUITER. Will ...
-
Travel CT Technologist
4 days ago
OneStaff Medical Apple Valley, CA, United StatesOneStaff Medical is seeking a travel CT Technologist for a travel job in Apple Valley, California. · Job Description & Requirements · Specialty: CT Technologist · Discipline: Allied Health Professional · Start Date: ASAP · Duration: 13 weeks · 36 hours per week · Shift: 12 hours, ...
-
Seasonal Sales Associate
1 week ago
The LEGO Group Victor, United States Part timeJob Description · Are you excited to deliver inspirational retail experiences to LEGO fans of all ages? · Join the LEGO Brand Retail team as a Sales Associate (Brick Specialist) and provide inspirational guest experiences in an interactive and vibrant store environment. We are lo ...
-
Cath Lab/IR Technologist
6 days ago
Prime Healthcare Victorville, United States Per DiemOverview · Join our team of dedicated professionals who provide services and operational support to award winning hospitals through roles in supply chain, IT and cybersecurity, clinical engineering, capital procurement, medical coding, project management and more. We provide ser ...
HOA Resident Relations Specialist - Apple Valley, United States - Seabreeze Management Company
Description
Job Description
Job DescriptionDescription:Introduction:
Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 90,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners' associations for over 30 years. With offices throughout California and Nevada, Seabreeze has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.
At Seabreeze, people are at the heart of what we do. Our philosophy, "Passion when combined with commitment, makes anyone unstoppable" is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.
Summary:
This position provides administrative support to the General Manager managing the day-to-day office operations and responsible for the following duties.
Essential Duties and Responsibilities:
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Specific Skills/Knowledge:
Education and/or Experience:
Language Skills:
The candidate must have good written communication skills, and the ability to communicate effectively with employees at all levels of the organization, both verbally and in writing.
Work Environment:
The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact Vy Nguyen at
