Contract Specialist III - Austin, United States - Texas Department of Aging & Disability Services

Texas Department of Aging & Disability Services Austin, United States

3 weeks ago

Description

Job Description:

Contract Specialist III

The Texas Health and Human Services Commission (HHSC) Medicaid CHIP Services (MCS) department seeks a highly qualified candidate to fill the position of Contract Specialist III.

MCS is driven by its mission to deliver quality, cost-effective services to Texans.

This position makes a significant contribution to MCS's mission by administering the daily operations and activities of the provider monitoring team(s) which includes performing contract management work for sole source other procured contracts in the Operational Contracts section of the Contract Administration and Provider Monitoring Office.

The position has the responsibility for all aspects of contract management within the Operational Contracts Team. Work involves researching, analyzing, developing, evaluating, and managing complex, high value contracts. This work includes the planning, developing, managing, monitoring, and closing of contracts. Collaborates with program areas and stakeholders about contract management activities. Serves as the first level of resolution for issues and concerns related to the assigned area. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

The ideal candidate thrives in an environment that emphasizes teamwork to achieve goals, excellence through high professional standards and personal accountability, curiosity to continuously grow and learn, critical thinking for effective execution, and integrity to do things right even when what is right is not easy.

Essential Job Functions:
Works collaboratively across MCS to identify innovative and effective solutions for clients and staff.

EJF 1 (45%): Contract Management - Responsible for all aspects of contract management to include: ongoing day-to-day management of the contract, monitoring contract performance, and closing contracts.

Perform contract monitoring by administering the review and analysis of deliverables, the evaluation of fiscal data and managing compliance with the terms and conditions of the contract.

Conducts or leads ongoing monitoring of expenditure data to ensure adequate funding. Oversees the maintenance of contract documentation. Reviews contract management processes and procedures to recommend improvements for contract management.

EJF 2 (25%): Solicitations, Renewals, Extensions, and Amendments - Perform Medicaid/CHIP activities that require collaboration PCS for solicitations, contracts, and amendments.

Implement systems of contract oversight for complex contracts using onsite and desk reviews, testing, and coordinating information from multiple sources.

Lead operations and activities to ensure appropriate contract compliance. Prepare correspondence and reports to external and internal parties regarding contract issues and activities.

EJF 3 (15%): Communication -Provides consultation and technical assistance to program areas regarding contracting needs and processes. Leads first level contract resolution efforts regarding non-compliance issues and contractor concerns. Communicates with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance. Leads or facilitates internal and external workgroups for solicitations and contract development.

EJF 4 (15%): Billing- Administers the billing process for contractors by: review and analysis of invoices to ensure appropriate billing by the contractor; review and reconciliation of data for invoicing contractors; and managing the payment process.

Knowledge Skills Abilities:
Knowledge of state and federal laws and regulations relevant to the Medicaid/CHIP programs. Knowledge of contracting regulations, negotiating contracts, developing contracts, monitoring contracts. Knowledge of contract processes. Ability to evaluate contracts and recommend future actions. Ability to interpret policies, procedures, and regulations. Ability to evaluate fiscal data for reasonableness, necessity and conformity with contract requirements. Strong ability to write and edit correspondence, memoranda, contract requirements and specifications. Ability to negotiate features of a contract.

Strong ability to communicate effectively both orally and in writing with internal and external stakeholder; to monitor and evaluate contractor performance.

Skills in operating personal computers and in using applicable software, including Microsoft products, i.e. MS Word, Excel.

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