Compliance Associate - Santa Clara, United States - Santa Clara University

Description

Position Title:
Compliance Associate


Position Type:
Regular


Hiring Range:
$ $33.77 per hour; commensurate with experience.


Pay Frequency:
Hourly

A. POSITION PURPOSE

Under the direction of the Emergency Planning Manager, the Compliance Associate aids in coordination of university-wide efforts to ensure compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and other safety-related compliance requirements.

As a part of the University's efforts to ensure compliance, this position assists in the administration of procedures, data collection, and reporting to ensure compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act as amended by the Campus SaVE Act and Title IX.

This position also assists in training and program development in support of community outreach and crime prevention education and crime data analysis.

A successful candidate will be able to work collaboratively with various offices at the university on strategic planning and the day-to-day program administration to ensure the institution's compliance with the applicable Federal, State and Local laws and regulations.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists in compliance efforts relating to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act, and other safety-related requirements.
• Collaborates with internal and external groups to develop, implement and maintain required policies, programs and other activities relating to safety-related requirements.
• Assists in training key institutional stakeholders on Clery Act requirements in an effort to maintain accurate records regarding security awareness, crime prevention programs, daily crime logs and fire log reports.
• Analyzes, interprets, and communicates crime data.
• Ensures accuracy of institutional data for Clery Act reporting.
• Assists in the preparation, publishing, and distribution of the Annual Security and Fire Safety Report.
• Assists in the compilation of crime and disciplinary referral data from various internal and external sources.
• Maintain internal and external databases, conducting checks in multiple systems both internal and external and to ensure compliance, tracking logs, including but not limited to the daily updates of the Daily Crime and Fire Log.
• Confirms proper classification of crime incident reports.
• Gathers data from university departments to identify university owned and controlled property and determines the University's geography for Clery reporting.
• Collaborates with university departments to ensure compliance with the emergency notification requirements of the Clery Act.
• Stays up-to-date on pending and final changes to the Clery Act and other laws and regulations affecting Clery Act provisions.
• Performs a variety of administrative, technical and analytical duties based on the needs of the department.
• Performs other duties as assigned to meet safety-related compliance requirements across campus.

C. PROVIDES WORK DIRECTION


NO DIRECT REPORTS
D. GENERAL GUIDELINES

• Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices, as requested.
• Maintains contact with constituents and solicits feedback for improved services.
• Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
• Researches and develops resources that create timely and efficient workflow.
• Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
• Prepares and submits reports as requested and required.
• Develops and implements guidelines to support the functions of the unit.

E. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

A successful candidate will be able to work collaboratively with various offices at the university to ensure the institution's compliance with the applicable Federal, State and Local laws and regulations.

The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

Knowledge

• Knowledge of current and emerging legislation, issues, and trends as appropriate to the position.
• Knowledge of federal, state, and institutional policies and practices specific to the employment and/or academic environment.
• Knowledge of federal and state public safety reporting requirements and other applicable crime data reporting.

Skills

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Advanced analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information.
• Project planning skills.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Skill in the use of personal computers and related software applications.
• Skill in organizing resources and establishing priorities.

Abilities

• Ability to foster a cooperative work environment.
• Ability to gather data, compile information and prepare reports.
• Ability to use independent judgment and to manage and impart confidential information.
• Ability to develop and present educational programs and/or workshops.
• Ability to provide technical advice and information to faculty and staff in the area of expertise.
• Ability to investigate and analyze claims information and to draw conclusions.
• Ability to develop and implement new strategies and procedures.
• Ability to provide effective and appropriate advice and expertise to all levels within the university community.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to safety-related compliance requirements.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to solve problems to meet needs of the department by interacting with faculty and staff.

Education

• Bachelor's degree required or equivalent combination of education and experience.

Years of Experience

• Minimum 3 years of directly related experience in emergency planning, preferably on a college campus required.

F. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities.

A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal.
• Required to travel to other buildings on the campus occasionally using a dolly to transport items.
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

G. WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment.
• Mostly an indoor office environment with windows.
• Offices with equipment noise.
• Offices with frequent interruptions.

COVID-19 Statement

The health and safety of the university community is a top priority.

All Santa Clara University students, and employees are required to be vaccinated against COVID-19 or request a medical or religious exemption.

Please visit our COVID-19 webpage for additional information.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action.

Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally.

Information about Title IX can be found at Information about Section 504 and the ADA Coordinator can be found at , , Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

To view the Santa Clara University report, please go to the Campus Safety Services website .

To request a paper copy please call Campus Safety at The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act.

All applicants desiring an accommodation should contact the Department of Human Resources, and and request to speak to Indu Ahluwalia by phone at or by email at