Jobs

    Administrative Officer - Washington, United States - Howard University

    Howard University
    Howard University Washington, United States

    2 days ago

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    Description

    The Talent Acquisition team at our organization is dedicated to selecting the best candidates to fill roles that are key to the success of Howard University's mission. Matching candidates 'for fit' plays a crucial role in advancing the university's goals.



    POSITION SUMMARY:

    This position involves performing professional administrative tasks with a moderate level of complexity and responsibility. The role includes administrative, research, and technical duties related to areas such as budgeting, purchasing, and management analysis.

    ROLE OVERSIGHT:

    No direct supervisory responsibilities.

    CONTEXT AND REACH:

    Internal interactions involve stakeholders within the School of Education and the University, including administrators, faculty, staff, and students. External interactions include vendors, contractors, visitors, and the general public.

    KEY RESPONSIBILITIES:

    - Manage office operations, schedule meetings, handle correspondence, and act as a liaison between executives and stakeholders.
    - Assist the Dean of the School of Education with administrative tasks and provide limited financial support to the Budget Officer.
    - Support administrative assistants in various tasks such as event coordination, data entry, and report preparation.
    - Participate in budget preparation and analyze financial data for program requirements.
    - Maintain the Dean's calendar, arrange meetings, and serve as a link between the Dean and executive offices.

    Additional operational duties include:

    • Assessing professional development needs and organizing training sessions on administrative policies.
    • Reviewing administrative documents for compliance with university policies.
    • Assisting in the recruitment of administrative staff and conducting orientation sessions.
    • Writing general administrative materials and managing administrative support staff.
    • Performing other assigned job-related tasks.
    ESSENTIAL SKILLS:
    • Detailed knowledge of administrative practices, budgeting, and statistical analysis.
    • Proficiency in computer operations and software applications.
    • Strong communication skills in English, both written and verbal.
    • Ability to plan, organize, and supervise tasks effectively.
    • Maintaining confidentiality and resolving administrative issues.
    • Building positive relationships with stakeholders.
    QUALIFICATIONS:

    - Bachelor's degree in business administration or related field + three years of professional administrative experience.
    - Seven years of relevant education and experience can substitute for a bachelor's degree.
    - Two years of previous lead or supervisory experience is preferred.
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