Financial Controller - Chicago, United States - Innovation Arts & Entertainment

Description

Innovation Arts & Entertainment is a 16 person (and growing) company with its home base in Chicago, and a satellite office in Western Massachusetts. We are expanding at a rapid pace, and poised for growth thru acquisitions and creative event development.

We are an industry leader in the field of producing and promoting events within the domain of Intelligent Entertainment. We create and present concerts, spoken word events, and Broadway shows, across North America. Our events though popular, subtly inspire, and educate while entertaining audiences.

Our team is singularly focused on selling out events, and ensuring that our audiences are exceptionally satisfied with the experience.

We seek an ambitious, intelligent, exceptionally computer literate individual to lead our Finance Department (and handle some office management responsibilities)..
If you
- can think on your feet,

• ITEM B: try to solve issues on your own before they become problems,

- consider yourself an expert at MS Excel and accounting software, primarily Quickbooks,
- have spent at least three years leading a small business' accounting department, and
- want to work in an exciting environment on projects featuring top entertainers, writers, artists, and Broadway shows, then read on.

The Finance & Office Manager will, at first, be a one person department with the opportunity to show leadership and contribute to the effective financial management of our operation.

Impressive employees that show the ability to lead and manage are provided the opportunity to expand their departments. But you have to show the ability to get your hands dirty first.


Desired Skills & Experience
Daily operating functions and skillsets necessary to succeed in this position

FINANCE/PAYROLL RESPONSIBILITIES

• Intuitive understanding of Cash Management and Control of Accounts Receivable/Payable
• Promoters have a lousy reputation. We care about ours. We pay our vendors promptly and they respect us for it. Vendors are located throughout the North America. Individual will need to make sure all payments are made on a timely basis each week.
• Does Non-Resident Income Withholding Tax mean anything to you? If so, great. We do a lot of that because we do shows in every state, country, and province across North America.
• If you don't, it isn't hard to figure out. You'll just need to refer to item B in the intro.
• Everyone at our company gets a paycheck biweekly. Fortunately, this is handled by Paychex. If you can pick up the phone and call them on time every two weeks, this'll take 15 minutes of your time, and everyone at the company will love you.
• Track PTO time, and lead process for reviewing PTO requests.
• 10+ employees have company American Express card accounts. These accounts need to be input into Quickbooks monthly and the account paid on time. This is a time consuming process that we are trying to improve. Perhaps you can bring your experience to the table and show us how to do it better.
• Management of Ticket Sales accounting. We sell tickets for some events directly from our office. You'd work with our Director of Ticketing and Patron Communication to ensure that our bank accounts match our actual sales.
• Do you know what a Line of Credit is? See item B. We have a perfect reputation for paying our vendors and our bills, so our bankers love us. They are happy to lend us money because we always pay them back promptly. Respecting their confidence in us important. We have a credibility that will allow us to expand when we need. The right team member believes in this principle and understands that our credit is critical to our operation.
• Liaison with CPA firm located in Boca Raton, FL. Individual will need to have general ledger and bank reconciliations up to date on a monthly basis and transmitted to CPA firm for monthly adjustments/review.
• Bookkeeping and accounting function through the general ledger. Company has a very extensive general ledger. Individual will need to make sure all accounts are posted accurately and on a timely basis.
• Facilitate and maintain books for a 501c3 nonprofit company we manage called the McAllen Society for the Performing Arts

OFFICE MANAGEMENT RESPONSIBILITIES

• Manage Employee & Vendor Data; Including, but not limited to:
• Extension Number Lists
• Staff Contact Sheets
• Speed Dial Lists
• Filing and Compliance with Records Retention Schedules (Prior Year File Management)
• Track and ALL Insurance Policies & Policy Renewals
• Health, commercial liability, performance venue liability, auto liability, umbrella, etc.
• Lease Management of Various Properties; Including, but not limited to:
• Tracking Lease Agreements
• Managing Utilities for properties
• Prepare/Collect General Operational Forms Relating to Venues, Vendors, Etc.
• Reviewing Statements & Contracts to Ensure Proper Billing from Vendors (AT&T, Framework, Etc.)
• Maintaining Proper Levels of Office/Operational/Kitchen Supplie