Contract Analyst 2 - San Francisco, United States - University of California San Francisco

University of California San Francisco
University of California San Francisco
Verified Company
San Francisco, United States

1 week ago

Mark Lane

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Mark Lane

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Description

The Contract Analyst is required to follow all the policies and procedures as set forth in the University of California Office of the President (UCOP) Facilities Manual, all applicable statutes, the Public Contract Code and Regental policies, UCSF Campus policies and departmental procedures as they related to the processing of contracts, the selection of Design Professionals, Professional Service Agreements, change orders and contract amendments.

The Contract Analyst will perform analysis and evaluation of prequalification documents, review of specifications; prepare bidding documentation, award construction contracts and will assist in all other administrative task related to contacts as needed.

Demonstrates professional skills as an experienced contract administrator to draft and issue varied contracts.

Demonstrates good judgment in selecting methods and techniques for obtaining solutions, including identifying potential contractors, conducting the bidding process, drafting contract terms, and ensuring compliance with contract terms through contract completion.


This position will work with the Contracts Manager on custody and administration of all contract files and legal documents; develop and implement records maintenance and retention protocol in accordance with university retention policy and State record maintenance law and assist in managing the contracts database residing in the Design and Construction Business System.

This position will assist the team in tracking, monitoring and updating contract templates, desk procedures, departmental activity reports, and perform other duties as assigned.


For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.


Department Description

  • The UCSF Real Estate Campus Department of Design & Construction is responsible for providing comprehensive capital project delivery services for the execution of the UCSF capital plan and provides project management services to those embarking on capital construction and real estate renovation projects for UCSF projects. Planners, designers, administrators, contractors, inspectors, and others work together to meet the needs of UCSF clients.
  • Contracts: The Real Estate Campus & Health Contract Administration department provides centralized contract management and legal review services that include coordinating contract requests, advising on contractual matters, negotiating, and drafting legal documents, facilitating legal review, and timely renewal or termination of contracts to meet internal policies, Public Contract Code, UCOP (University of California Office of the President) Facilities Manual, and external regulations and optimizing legal and business terms.
  • Contracts Administration is a shared service in Real Estate that partners with Design & Construction, BCH-Oakland Design & Construction, Major Capital Projects, Campus Planning, and the Facilities Services departments to procure and contract Architectural, Engineering, and Construction services.
  • The department's Contract Unit is responsible for the development, interpretation, preparation and processing of all contacts (Design Professionals, Contractors, specialized consultants), and managing the contract administration process for UCSF Real Estate in support of its' critical institutional support mission in adherence to University of California Contracting Policies and the California Public Contract Code.

Required Qualifications

  • Bachelor's degree in related area and / or equivalent experience / training.
  • 2 years relevant experience.
  • Strong written, verbal, and interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.
  • Strong organizational, presentation and negotiation skills.
  • Strong listening and political acumen skills.
  • Demonstrated ability to establish and maintain productive working relationships, and to work as a team member when necessary.

Preferred Qualifications

  • Thorough knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms.
  • Strong knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
  • Thorough knowledge and understanding of specific contracting assignments.
  • Knowledge of architectural and construction terminology

About UCSF

  • The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduatelevel education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the u
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