Administrative Assistant/transportation - Gilbert, United States - Pacific West Environmental & Infrastructure

Pacific West Environmental & Infrastructure

Verified Company

Gilbert, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The duties of the Administrative Assistant will be to assist the Environmental Transportation Director/PM when it comes to data entry/collection, training, onboarding/offboarding, and scheduling.

Responsibilities:

Data Entry/Invoicing

Scanning manifests daily
Verifying Daily Work Orders from the previous workday
Entering, collecting and filing data as required

Training

Assist with ensuring all employees' training is complete and uptodate
Notify employees on what training needs to be completed or is about to expire
Ensure all required sitespecific training is completed by the employee and uptodate

Onboarding

Assist with onboarding and offboarding employees

Scheduling
Assist the Operations Coordinator (Dispatcher)

Be able to navigate the systems used to schedule and create daily work orders
Scheduling of equipment and employees when the Operations Coordinator is not available
Create daily work orders
Notify employees of what their schedule is for the following day
Coordinate with the Shop Foreman on equipment status.
All other duties as assigned

Requirements:

High School Diploma or equivalent
Proficiency in Microsoft Office Suite and other productivity software
Ability to work independently and collaboratively in a fastpaced, deadlinedriven environment
Strong organizational skills and ability to prioritize tasks effectively

We offer competitive pay based on experience.

Comprehensive benefits package, including health insurance, retirement plans and paid time off along with opportunities for professional development and career advancement.

Pay:
$ $19.00 per hour

Benefits: