Administrative Lead - La Jolla, United States - Pfizer

Pfizer
Pfizer
Verified Company
La Jolla, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Why Patients Need You

A career with us is about discovering breakthroughs that change patients' lives.

A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference.

We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

What You Will Achieve

  • The Administrative Lead will report to the Head of Clinical Pharmacology within POD (Pfizer Oncology Division) Clinical Pharmacology & Translational Science (CPTS) and provide administrative support for the CPTS Clinical Pharmacology group and the Business Operations & Integration Lead.
  • The Administrative Lead is expected to work autonomously to perform a full range of administrative and operational activities, supporting the Head of Clinical Pharmacology, the Business Operations & Integration Lead, the Clinical Pharmacology Leadership Team, and other colleagues in the Clinical Pharmacology group.
  • The Administrative Lead will contribute to the team's operational efficiency and culture.
How You Will Achieve It

  • Manages the schedules of the Head of CPTS Clinical Pharmacology and the CPTS Business Operations & Integration Lead, which include meeting scheduling and coordinating external engagements
  • Coordinates the scheduling and agenda planning for CPTS Clinical Pharmacology leadership team meetings, group meetings, and seminars. Responsible for all logistics related to those meetings including agenda distribution, conference room reservations, teleconference and/or videoconference, catering, and associated meeting logistics
  • Manages business expense reporting & tracking, business travel arrangements, and purchasing office equipment & supplies for all staff within CPTS Clinical Pharmacology and Business Operations & Integration Lead
  • Coordinates site visits by leaders and colleagues from other sites
  • Support external engagements including conference and meeting attendance
  • Supports the Group's Sharepoint site maintenance and update
  • Plans and coordinates team building activities
  • Coordinates staff's training curriculum, records management, and operational alignment with partner groups (Clinical Pharmacology, Pharmacometrics, and Clinical Bioanalytics within PRD Translational Clinical Sciences)
  • Manages the contracts/agreements with academic institutions for fellowship and student assistant programs and research collaborations
  • Coordinates onboarding and offboarding processes for staff, fellows, interns, and visiting students
  • Coordinates the curriculum and schedule for fellows, interns, and visiting students
  • Serves as a resource for staff on relevant corporate information
  • Works closely with enabling and partner functions such as HR, Finance, Corporate Affairs, Legal, Digital and Business Development.
  • Works closely with other Administrative Partners within CPTS and PRD TCS.

Qualifications:

Must-Have

  • High School Diploma or GED
  • 6+ years' experience
  • Demonstrated planning and organizing skills
  • Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis
  • Excellent attention to detail and interpersonal skills
  • Excellent judgment as well as the ability to work with confidential documents and information
  • Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, Teams, and other features
Nice-to-Have

  • Bachelor's Degree
  • Knowledge of Pfizer organizational processes.
  • Proficiency in Pfizer systems (e.g., Ariba, SharePoint, Concur, and Workday).
  • Knowledge of Pfizer corporate compliance policies, T&E policies, etc.
  • Familiarity with Pfizer Clinical Pharmacology & partner groups
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations.

These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure.

Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act.

Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government.

If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and condition
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