Corporate Controller - Berkeley, United States - SATELLITE AFFORDABLE HOUSING ASSOCIATES

Description

Position Summary:

As a member of SAHA's finance leadership team the Corporate Controller (CC) will lead with high standards, positively motivate others, and make critical decisions as they lead their team.

CC will lead with integrity and reliability and have the ability to manage self and others with urgency, practicality and accountability.

CC is a creative team player and collaborator able to design and implement process changes or develop new processes that address functional needs in the context of organizational and cross department goals through leadership of staff and partnership with other organizational leaders.

The Corporate Controller (CC) will lead all day-to-day accounting operations; supervise the corporate accounting group consisting of Accounts Payable staff, Staff Accountants and contracted support; coordinate the accumulation and consolidation of financial data for internal and external financial statements; and ensure that SAHA has the internal controls, systems and procedures in place to support effective operations and safeguard assets.

The Corporate Controller will work closely with SAHA's senior leadership and senior management teams and staff, to provide information on finance and accounting procedures and to explore how the finance function can support operations and best utilize IT systems.

Primary Duties & Responsibilities include but are not limited to the following:

Department Operations
- **Leadership and Supervision**: Supervises Accounts Payable Staff, Staff Accountants and contracted accounting support and collaborates with the Development and Property Controller. Inspires and holds staff accountable for a high level of performance, teamwork and customer service. Supervision includes, but is not limited to providing regular ongoing feedback, coaching and mentoring, writing and conducting performance reviews and developing goals. Serves as back up during the VP of Finance's absences or vacations in relation to corporate accounting. Collaborate with leadership and senior management teams and partners to support efficient and effective company-wide operation.
- **Month & Year-End Accounting Closes**: Responsible for the timely completion of the corporate month-end and year-end accounting close process, meeting all deadlines. Reviews monthly balance sheet account reconciliations and ensures that all balances reflect current activity. Reviews staff journal entries and proposes journal entries for review and posting. Maintains and adheres to the corporate accounting monthly checklist.
- **Accounts Payable**: Work in collaboration with Accounts Payable Supervisor to ensure the quality and accuracy of staff data entry and timely payments. Oversees the annual 1099 filing process. Ensures that procedures used within the accounts payable group are well documented and updated as needed. Ensures that monthly mortgage payments and reserve deposits are completed. Oversees and monitors the Yardi PayScan module and the timely electronic workflow of payables, vendor management through Yardi's portal, VendorCafe, and that approval thresholds identified in the internal controls' manual are being enforced.
- **Treasury Management**: Prepare cash-flow reports that project cash needs at weekly and monthly intervals, and monitors daily cash management ensuring that property bank accounts have sufficient balances to pay for fees and payables and that weekly and monthly payables cash transfers are completed timely and accurately. Sets up new bank accounts with banks and in Yardi. Administers setup of and online bank access for appropriate staff. Ensures that corporate bank accounts are reconciled on a monthly basis and reviews each reconciliation. Oversees all bank, ACH, and wire transfers and maintains related bank templates. Monitors for bank fraud on a daily basis. Ensures that checks are deposited and recorded in a timely manner. Oversees and monitors the Yardi CHECKScan module. Serves as the point person for check scanner issues at properties.
- **Payroll Accounting Entrie**s: Responsible for working with the Payroll group in reviewing monthly upload of payroll-related accounting entries including but not limited to the payroll activity, medical premium allocation, workers compensation allocation, vacation and payroll accruals, and 401k posting.
- **Corporate Credit Cards**: Serves as the primary administrator for the corporate credit cards. Oversees and monitors the setup of new cardholders, adhering to pre-approved credit limits. Oversees accounting staff's monthly reconciliation and expenses are accurate and posted timely.


Budgeting, Reporting and Audit Related
- **Financial Reporting**: Prepares the monthly SAHA department budget vs. actual report for distribution to vice presidents and coordinates variance explanations. Prepares the monthly and quarterly interim financial statements for senior management, finance committee, and board discussion which in