Administrative Assistant Ii - Oakland, United States - Washoe Tribe of Nevada & California

Washoe Tribe of Nevada & California

Verified Company

Oakland, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Under direct supervision the Administrative Assistant II performs a variety of administrative duties and tasks. Maintains confidentiality of all privileged information.- Minimum Qualifications

Associate's Degree plus one year administrative or secretarial experience; or equivalent combination of education and experience.
Must possess and maintain a valid California or Nevada driver's license or capable of obtaining one within thirtydays (30) of employment.
Must be insurable under the Tribe's Driving Policy.
Must be able to successfully pass a preemployment drug/alcohol screen and background investigation.
Preference will be given to Qualified Native American Indians.
Essential Duties & Responsibilities
Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
Screens incoming calls and correspondence; exercises judgment and responds accordingly.
Records and delivers messages or transfers calls to voice mail when appropriate.
Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor.
Arranges travel, prepares and submits travelrelated documents, and maintains travel information as necessary.
Maintains financial records; processes accounts payable, purchasing and travel documents.
Maintains calendar and appointments for the Regional Manager and for office.
Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested.
Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.
Prepares and issues receipts for payments.
Establishes and maintains an effective filing and retrieval system.
Maintains and operates office machines, equipment, and computers. Performs or coordinates general maintenance and repair.
Photocopies, collates, distributes, and files documents.
Transmits outgoing faxes, and retrieves, logs, and distributes incoming faxes.
Maintains inventory of office supplies.
Maintains a log for vendor expense.
Receives, sorts, logs, and routes mail.
Attends meetings and takes minutes as requested.
Performs errands for the Regional Manager as needed.
Performs other duties as required.
Knowledge, Abilities, Skills, and Certifications
Knowledge of modern office practices, procedures, and equipment.
Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
Knowledge of records management and basic accounting procedures.
Ability to communicate effectively in the English language both verbally and in writing.
Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with coworkers at all levels.
Ability to represent the organization in a professional manner, building respect and confidence.
Ability to maintain confidentiality.
Ability to handle multiple tasks and meet deadlines.
Ability to carry out instructions furnished in verbal or written format.
Ability to work independently with mínimal supervision.
Ability to demonstrate excellence in everything, and continually seek improvement in results.
Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
Physical Demands
While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment
Work is generally performed in an office setting with a moderate noise level.
Negative alcohol and drug screen
Meet requirements of Public Law
Obtain or possess a valid driver's license for either the state of Nevada or California within 30 days
Must be insurable under the Washoe Tribe's driving policy
Conditions of Employment:
Benefits
Paid Holidays

Please note:

Medical:

Nevada & California

Federal Employee Benefits Program (FEHB) provides employees with numerous medical plan options to best fit each employee's specific medical needs, residence service area, and budget. The employee's also have the options for Transamerica Supplemental Insurance by payroll deductions.

Dental & Life:

Nevada & California

Guardian PPO $1500 Annual Maximum Benefit, Dental Guard Preferred, Calendar Year deductible $50.00. Included with Guardian the Tribe offers a $50,000 Basic Term Life for employee only coverage.

Vision:

Nevada & California