Administrative Specialist Iii - Prince George's County, MD, United States - The Maryland-National Capital Park and Planning Commission

The Maryland-National Capital Park and Planning Commission
The Maryland-National Capital Park and Planning Commission
Verified Company
Prince George's County, MD, United States

4 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Description:


The Prince George's County Department of Parks and Recreation is an outstanding six-time National Gold Medal Award winner for excellence in park and recreation management This award is given by the National Recreation and Parks Association, the professional accreditation organization of recreation management.

Employees in this class are responsible for the assisting with youth development programming countywide.

Planning and coordinating with other divisions and upper management for recreation programs, cultural and environmental programs, and park events is a significant aspect of the work.

Incumbents will work closely with subordinate career staff to monitor and evaluate day-to-day operations and personnel as well as represent the department in meetings with other agencies and citizens.

Position includes recruiting, hiring, supervision, evaluation and scheduling of intermittent (seasonal) staff and volunteers. Assist with training and onboarding of staff.

Also requires a moderate degree of expertise in the areas of recreation, program quality assessment, and youth development. Performs other related duties as assigned.


Examples of Important Duties:


  • Coordinates yearround services on a full range of youth development programs an events.
  • Manages, plans, coordinates, implements, and evaluates recreation programs and events (Teen Cotillion, G.E.A.R.
  • Girls Excited About Recreation, Teen Fest, etc.)
  • Plans, coordinates, implements, and evaluates strategies and supports for youth and young adults.
  • Supervises fulltime (career), intermittent, volunteer and contracted employees. Plans, schedules and assigns work. Recruits, interviews, selects and trains staff and volunteers. Evaluates work and counsels staff. Initiates personnel procedures for hiring. Appreciates, motivates, evaluates, and counsels employees on performance.
  • Works closely with the Youth Services Coordinator on program/service progress and cross training development. Acquires input from staff on training needs. Leads and conducts department wide training or organizational development efforts. Develops and leads general training programs or leadership development programs. Solicits facilitators, negotiates contracts, promotes departmental and Commissionwide training efforts.
  • Position travels to program locations for regular visits to review programs, meet with Youth Services staff and general recreation staff, and provide direction/feedback/training as needed, etc.
  • Publicizes programs and services. Implements marketing strategies through writing articles, newsletters, and sharing program fliers with potential participants and families. Develops and maintains mailing lists of individuals and community services. Leads aspects of outreach and community engagement for Youth Services.
  • Assists in preparing program budget estimates. Prepares requests for programs in area of responsibility and submits for approval. Submits purchase requests and checks requests. Monitors expenditures within approved budget. Reviews and approves intermittent staff timecards.
  • Manages records and reports. Prepares and maintains records of program participants, attendance, supplies, equipment, and timecards. Writes periodic administrative reports. Assists with preparing for and conducting Parent Conferences as needed.
  • Coordinates internally. Acts as a liaison and/or resource to other personnel within the Department on a regular basis. Reviews Commission policies and procedures and serves on committees to ensure that Commission facilities and programs provide consistent service delivery, equal access, and enjoyment to individuals with disabilities.
  • Coordinates externally. Includes service coordination with collaborating agencies/facilities. Refers participants to outside services. Meets with citizens, community groups, schools, and other governmental agencies to identify needs, coordinates delivery of services and answers questions about recreation programs. Assists with investigation of complaints.
  • Performs special project work in the community on behalf of supervisor. Conducts research, attends specialized training, and exchanges information with other facilities and surrounding community groups to identify new programs, trends, methods, and equipment which might be beneficial for services.
  • Skill in communication to understand verbal and written information and to express such information so that others will understand and, in some situations, agree, comply or take other desired action(s). This includes skills in actively listening to determine key information, including perspectives, concerns, wants and needs of others, to obtain desired results including agreement or compliance.
  • Interpersonal skills to interact with business contacts in a businesslike, customer serviceoriented manner; this includes skill in establishing and maintaining effective working relationships and working as a member or a leader of a team.
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