Travel and Scheduling Coordinator - Irvine, United States - Pacific Companies Inc

Pacific Companies Inc
Pacific Companies Inc
Verified Company
Irvine, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Brief


Our industry is experiencing explosive growth, and if you've ever wanted to be in the right place, at the right time, with the right people this is it With 20+ years in healthcare permanent and locum tenens staffing, there has never been a better place to launch or further your career.


Responsibilities

  • Serve as the main point of contact for physicians, clients, and recruiters for travel & scheduling coordination to resolve issues, ensure positive results, and deliver a great customer experience.
  • Research travel destinations and prepare travel correspondence for clients and physicians.
  • Remain aware of travelrelated information that may cause delays or prevent flight connections from occurring and communicate this information to clients and various departments within the organization.
  • Make lastminute travel arrangements due to inclement weather or other travel emergencies.
  • Ensure physician travel details are accurate and manage updates if necessary.
  • Prepare clear and concise documentation to adequately report expenses and travel reimbursement charges in a timely manner.
  • Provide support to clients and physicians by answering any questions they may have related to travel.
  • Maintain online booking tools, travel profiles, and contracts with travel vendors for negotiated discounts on all air, car, and hotel reservations.
  • Submit physicians' timesheets with upmost accuracy.
  • Collect payroll documents on behalf of physicians and input them into an internal database for payroll processing.

Compensation

Perks and Benefits

  • Competitive base salary + uncapped highcommission structure
  • Comprehensive Benefits: Medical, Dental, Vision, Life, and 401k with company match
  • Annual incentive trips to exotic destinations (Presidents Club)
  • Teamoriented, driven and positive corporate culture
  • Paid Holidays, PTO, Sick Days, etc.

Our Core Values

  • Attitude Believing is everything.
  • Sense of Urgency We don't stop until after the job is done.
  • Teamwork We accomplish more together.
  • No Drama Save the drama for your mama
  • Driven to Win.

Awards and Recognitions

  • OC Business Journal Best Places to Work (4 years in a row)
  • Orange County Register Top Workplaces 202
  • Modern Healthcare Best Places to Work (6 years in a row)
  • Staffing Industry Analyst (SIA) Fastest-Growing Private Company (Top 50) and Best Places to Work (4 years in a row)
  • Inc. 5000 Fastest Growing Private Companies (6 years in a row)


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.


Qualifications

  • High School diploma or equivalent.
  • Exceptional attention to detail and customer service skills.
  • Phenomenal phone skills.
  • Ability to multitask, prioritize, and organize a diversified workload in a fastpaced environment.
  • Excellent verbal and written communication skills.
  • Maintain professionalism, courtesy, and composure always, including in stressful situations.
  • Be a selfmotivated team player who takes initiative.
  • Proficient in the English language.
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