Program Coordinator - Bethesda, United States - The Henry M. Jackson Foundation for the Advancement of Military Medicine

The Henry M. Jackson Foundation for the Advancement of Military Medicine
The Henry M. Jackson Foundation for the Advancement of Military Medicine
Verified Company
Bethesda, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

Overview:

Join the HJF Team


HJF is seeking a
Program Coordinator to coordinate budget and accounting, space management, personnel management, overall management, contracts, and purchasing.

Completes more routine tasks independently and relies on guidance from higher Program Manager (PM) levels for more complex tasks.


This position will be in support of the USU Portfolio, focused on providing administrative support to the HJF Vice President, USU Operations.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine.

We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike.

Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners.

HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.


Responsibilities:


  • Maintains supervisors' calendar and coordinates various staff meetings and events.
  • Plans and coordinates large meetings. Ensures the presenter is provided with relevant information and all logístical and technical preparations have been made for the presentation.
  • Drafts and proofreads letters and PowerPoint presentations on behalf of the VP, USU Portfolio.
  • Provides excellent customer service and professionally written communications with health research partners and customers. Responsive; Answers questions and provides information to internal and external partners in a timely fashion as needed and appropriate.
  • Attends key meetings to take minutes.
  • Maintains and disseminates award procedures and policies to clients and HJF staff.
  • Coordinates staff travel for USU Portfolio team members.
  • Assists with initiating, organizing, and completing department projects.
  • Manages Portfolio credit card expense reconciliations.
  • Orders and maintains department office supplies.
  • Completes all required training in a timely fashion.
  • Performs other duties as assigned.

Qualifications:

Education and Experience

  • Bachelor's Degree required, preferably in science, technology, or related field.
  • Minimum of 02 years experience is required.

Required Knowledge, Skills and Abilities

  • Excellent written and verbal communication skills.
  • Ability to effectively communicate to a diverse audience.
  • Ability to maintain a professional demeanor when engaging with staff and customers.
  • Organized and deadline focused.
  • Knowledge of proper grammar, punctuation, spelling, etc. Comfortable with writing.
  • Familiar with Microsoft Outlook, Excel, Word, PowerPoint, and online collaboration platforms like Zoom and Teams.
  • Ability to manage simple budget.
  • Ability to learn and incorporate new material into work performance.
  • Must live in the US the past three out of five years.
  • Ability to obtain and maintain a T1/Public Trust background check.

Physical Capabilities

  • Lifting: Requires lifting materials up to 25 lbs.
  • Ability to stand or sit at a computer for prolonged periods
  • Ability to climb, pull, and lift heavy objects

Work Environment

  • This position will take place primarily in an office setting.

Some HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.


Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

41 CFR c)

  • Any qualifications to be considered as equivalents, in lieu of stated minimums, require the pr
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