Secretary to Principal - Mesa, United States - Mesa Public School

Mesa Public School
Mesa Public School
Verified Company
Mesa, United States

1 month ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Secretary to Principal

Clerical Test Required at Time of Application

Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona.**
Base Rate:***$20.31


Performance Pay:

Available annually


New hire experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a five-year maximum


New hire education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position


Class/Calendar:

B22, 11.25 months


Hours:

Full-time (40 hours per week)


FSLA:

Non-Exempt


Benefits:

Sick leave, holidays, matched retirement, health and life insurance


OVERVIEW:


To provide administrative and clerical support to school site administrator and assigned personnel; to communicate information regarding school and/or district functions; and to ensure compliance with financial, legal and administrative requirements of assigned functions.


QUALIFICATIONS:


  • High School education or equivalent required
  • Previous related work experience with public school experience preferred
  • Moderate proficiency in typing, with good accuracy; above average test battery
  • Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public
  • Must enjoy working with students, teachers and parents and have an understanding of pupil problems
  • Ability to evaluate situations and make decisions in absence of site administrator
  • Ability to communicate effectively (verbal and written); maintain confidentiality
  • Ability to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervision
  • Knowledge of school district policies and procedures beneficial

DUTIES AND RESPONSIBILITIES:


  • Perform secretarial functions (i.e. typing, filing, recordkeeping, etc) for the purpose of assisting school administrator and assigned personnel
  • Respond to inquiries (students, parents, teachers, district personnel, general public, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
  • Compile data from a variety of sources (i.e. timesheets, requisitions, student enrollment, student attendance, cash deposits, etc) and prepare reports ensuring accuracy and compliance with financial, legal and/or administrative requirements
  • Compose documents and/or written materials (i.e. correspondence, newsletters, memos, minutes, etc) to communicate and convey information to students, parents, teachers, etc
  • Process and/or prepare documents and materials (i.e. PARFs, requisitions, timesheets, transcripts, incoming/outgoing mail, etc) to disseminate information in compliance with district, state and/or federal regulations
  • Schedule and coordinate activities (i.e. appointments, meetings, calendars, etc) for assigned personnel
  • Secure substitute personnel, as needed, to ensure staffing requirements are met for the efficient operation of site activities
  • Establish and maintain accurate site files and records in accordance with district, state and/or federal regulations
  • Maintain and order supplies and materials ensuring availability; monitor budget expenditures in compliance with district, state and/or federal guidelines
  • Regular and ontime attendance required
  • Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit

ADDITIONAL DUTIES

  • May direct or guide other personnel assigned to site
  • Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities

Supervision
Site Administrator


Clerical Test required for this position: Application is considered incomplete and will not be eligible for consideration if clerical test results are not on file with Human Resources by closing date.
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