Office Associate - Milwaukee, United States - Marquette University

Marquette University

Verified Company

Milwaukee, United States

13 hours ago

Posted by:

Mark Lane

beBee recruiter

Description

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We're always looking for highly talented individuals to join our team - people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world.

Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission:

The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others.

These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including
medical, dental, vision, 403(b) with up to 8% company match, 5 weeks of time off, and tuition benefits for employees, spouses, and dependents with no payback requirement View details of our total rewards package.**This role performs a wide range of office support functions for departments within the College of Business Administration.

This is your next opportunity to join an organization that invests in their employees' career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal well-being, providing leadership training, and sustaining a culture of respect and inclusion.

Responsibilities:

1.

Supporting faculty in Accounting, Economics and Marketing to include copying handouts and syllabuses, coordinating luncheons, reserving rooms, and processing expense reimbursements for 35+ faculty including procurement card processing.

Work with faculty to plan large speaking events, including processing reimbursements, speaker payments, contracts, and other payments.

Work with Department Chairs and supervisor to analyze, track and maintain budgets.
In collaboration with the Department Chairs and other leaders, build classes for fall, spring, and summer terms in Peoplesoft (CLSS) software program. Work closely with the Office of the Registrar to ensure accuracy in the class schedules, and meet all deadlines put forth by the Office of the Registrar.
Assist supervisor with processing miscellaneous salary payments, part-time faculty reactivations and assignment continuations, graduate student new hires and reactivations, and full-time faculty continuations into the online system.
Order office supplies and prepare purchase orders through the COUPA purchasing system. Stock supply orders in the Department and faculty office suites.
Assist the Department Chairs by collecting confidential pieces of information and preparing packets for the annual promotion and tenure process in order to meet deadlines put forth by the Provost's Office.
Process wire transfers for the College as directed by supervisor.
Schedule faculty to meet with prospective students as directed by the Office of Admissions.
Hire student workers through the Office of Student Employment system. Supervise and train the student workers and approve timesheets on a bi-weekly basis.
Performs all other duties and responsibilities as assigned or directed by the supervisor.

Required Knowledge, Skills and Abilities

High school diploma or GED

A minimum of 2 years of related experience.

Must possess excellent customer service skills, flexibility, prioritization, and organizational skills.

Ability to organize and maintain manual and electronic filing systems.

Intermediate knowledge of Microsoft Word, Excel, Outlook, Peoplesoft.

Ability to access created networked files, and ability to maintain confidentiality.

Preferred Knowledge, Skills and Abilities

Experience working in a higher education setting preferred.

Supervisory experience preferred.

Department College of Business Admin Posting Date 05/09/2024 Closing Date Special Instructions to Applicants EOE Statement

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents:

Required Documents